Program Assistant Job Listing at Bellevue College in Bellevue, WA (Job ID 12701)

Description

Position Summary  

The Program Assistant reports to the PNW College Credit Director and performs duties relevant to supporting the overall daily operation of the program as well as matters pertaining to marketing, recruitment, program outreach, student registration and transition. Duties include providing administrative support and assistance to the Director, Program Specialist, and consortium stakeholders.

Pay, Benefits & Work Schedule  

Position Salary Range: $37,872/year - $50,076/year

The salary will be determined based on candidate's qualifications and related experience. Individuals newly hired to Classified position are placed in a salary range based on the WPEA Collective Bargaining Agreement.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

About The College  

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

For more information, visit BC Facts at a Glance @ Bellevue College.

About the Department  

Pacific NW College Credit supports career and technical education dual credit opportunities and student transition to college, training and employment. Program is a consortium of five local community/technical colleges, fourteen school districts and two regional skills centers. Program is housed at Bellevue College under the Student Affairs department and serves as the consortium's fiscal agent.

Essential Functions  

Provide students/families/educators with accurate and relevant program information (phone and email inquiries)

• Answer any email and phone inquiries from students/parents/educators.

Use the CTE SERS system to administer outreach to students, parents, teachers; process student registrations and payments; process grades; create reports

• Send bulk email reminders.
• Check students off manually as paid, checking payment report regularly during the school year.
• Process checks for late payments.
• Input grades.
• Create registered/paid reports, payment reports and grading reports throughout school year.

Assist in preparation of correspondence, reports, presentations and marketing materials for program outreach

• Create forms and flyers for student outreach.
• Update program website.
• Create and update registration materials (online, in print, presentations).
• Provide reports as necessary to inform program (payments, registrations, contact info).
• Update marketing materials as needed.
• Assist with mailings.

Make travel arrangements; organize and coordinate meetings and appointments; and prepare for events hosted by PNWCC

• Provide administrative support to Director and Program Specialist for travel arrangements and necessary forms (including local travel).
• Coordinate meetings with program faculty and Director.
• Provide meeting minutes.
• Coordinate forms, meals, room arrangements for several in-service trainings provided by PNWCC to teachers and CTE staff throughout the school year.

Other

• Other duties as assigned.

Minimum Qualifications  

• High school diploma. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis.
• Two (2) years of administrative, clerical, or customer service experience.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Effective communication and customer service skills.
• Demonstrated experience working with diverse colleagues and/or students in a collaborative and inclusive environment.

Conditions of Employment  

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. 

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. 

Other Information  

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

How To Apply  

Applications received by 06/12/2023 will be given full consideration. Applications received after that date may be considered until the position is filled. 

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:   

• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume
• Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Please provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity and equity
• Complete the Job Questionnaires if applicable

Contact: 
If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to jobs@bellevuecollege.edu.

EEO Statement  

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at www.bellevuecollege.edu/policies/. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126. 

Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu or 425-564-2271. 

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