Program Manager, Early Learning Center Job Listing at Bellevue College in Bellevue, WA (Job ID 13499)

Description

Position Summary  

The Early Learning Center (ELC) Program Manager is a classified position that provides coordination, analysis, advising and assistance to management in the operations of the ELC. The position performs detailed fiscal work in support of managing and providing reporting for funds, grants, and budget management for the Center.

The Program Manager provides front office coordination assisting families with questions and support. The position coordinates enrollment managing the waiting list for Early Learning Center and scheduling and coordinating family orientations. This position reports directly to the ELC Director.

Pay, Benefits & Work Schedule  

Position Salary Range: $55,248/year - 74,340/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Individuals newly hired to Classified position are placed in a salary range based on the WPEA Collective Bargaining Agreement.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

About The College  

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

For more information, visit BC Facts at a Glance @ Bellevue College.

About the Department  

As a department of Bellevue College, our mission is to provide high quality, family centered, developmentally appropriate care & early education for young children and their families. In addition, we strive to provide a creative, safe, learning environment that nurtures, respects, and supports each individual's unique qualities and potential.

The Early Learning Center encourages discovery, creativity, overall development, independence, self-regulation, problem solving, and exploration in a safe, respectful, yet stimulating, relationship based environment. Our program maintains a child-centered philosophy that accepts each child at his/her own developmental level and encourages him/her to learn through rich experiences.  When planning the curriculum, teachers provide experiences that reflect families' interests, hobbies, cultures, and languages.

Essential Functions  

Financial Compliance and Record Management:

• Review and consolidate receipts, cashiering deposits and other fiscal documentation to ensure accountability of fund.
• Maintain purchasing and revenue records and resolves problems.
• Review and verify fiscal reports and information for accuracy.
• Investigate and correct errors to ensure compliance with established procedures and policies.
• Maintain accurate accounts and records; authorize and enter fiscal transactions and family information.

Financial Documentation and Reporting:

• Prepare, audit, verify and process documents such as vouchers, purchase orders, invoices, receipts, and bank deposit verifications.
• Compile and prepare periodic fiscal statement and reports.
• Prepare monthly billing and receivable reports.

Fiscal Operations:

• Use guidelines and independent judgment, perform the following fiscal tasks; process receipts; account set-up & adjustment; tuition billing & monitoring.
• Maintenance of center records; balancing and reconciling accounts; prepares center deposits.
• Order supplies for Early Learning Center.

Coordinate Food Program:

• Work with Cook and student workers in food program to ensure supplies, menu, and food program to meet Child and Adult Care Food Program (CACFP) and program standards.

Customer Service:

• Assist Early Learning Center families and potential families by answering inquires and providing appropriate information as requested through phone conversations and in person.
• Assist families with billing and support questions.

Oversee Center Enrollment:

• Review the waitlist, call families, set up tours and orientations.
• Maintain and manage waitlist and enrollment assuring center has full enrollment.

Other:

• Perform other duties as assigned.

Minimum Qualifications  

• Bachelor's degree in a related field or program. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis.
• Completion of 15 quarter hours or 10 semester hours of college level accounting or bookkeeping.
• Minimum One (1) year of full-time experience handling financial matters, including using account-related software.
• Demonstrated abilities in effective customer service, organizational skills and time management.
• Proven ability to work independently and adeptly navigate through periods of change and disruption.
• Experience working in a collaborative team environment with diverse employees and student/customer groups
• Proficiency in Microsoft Office (Word, Excel, and Outlook).

Preferred Qualifications  

• Two (2) years of professional experience in the field of program management, funds management, contract administration, management analysis; or four (4) years of responsible supervisory and/or administrative experience in a related field.

Conditions of Employment  

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. 

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. 

Other Information  

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

How To Apply  

Applications received by 02/20/2024 will be given full consideration. Applications received after that date may be considered until the position is filled. 

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:   

• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume
• Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Please provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity and equity
• Complete the Job Questionnaires if applicable

Contact: 
If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to jobs@bellevuecollege.edu.

EEO Statement  

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at www.bellevuecollege.edu/policies/. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126. 

Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu .

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