Assisted Snow Program Clerk Job Listing at City of Edmonton in Edmonton, AB (Job ID 52876)

Description

The Community Standards Branch is looking for an Assisted Snow Program (ASP) Clerk to provide a broad range of administrative support services to the ASP team.

The Assisted Snow Program is a high-profile pilot program and this position requires both teamwork and independent decision-making regarding the diverse and varied duties and assignments. The core functions include: staff/section administrative support, invoice management, and data/process management.

What will you do?

• Manage the flow of incoming and outgoing correspondence, ensuring document and records and properly entered and recorded
• Provide constant communication with program participants and citizens of Edmonton to coordinate their involvement in the program
• Monitor and coordinate various administrative support services for the unit, including: coordination of telecommunications, directory updates, stationary/office supply orders and other related tasks
• Create, update and maintain various documents, such as contact lists for vendors and program applicants, and general communication support
• Process and authorize applications within program guidelines and procedures for internal and provincial support and funding
• Provide clerical/computer support to stakeholders when appropriate in order to guide and manage stakeholders with issues, concerns, and inquiries for the program
• Manage calendars, including monitoring calendars & schedules; prioritizing, shifting and scheduling meetings; coordinating appointments among various internal and external stakeholders; sending meeting reminders etc
• Support the delivery of meetings, including booking rooms, preparing agendas, booking catering, managing attendance lists, taking minutes and following up on action items
• Format and draft various documents, including memos, letters, reports, inquiries, emails etc.
• Greet, assist, direct and announce staff and visitors to the work area
• Work with 311 and website contacts to ensure effective and efficient communication to stakeholders, program participants, and contract vendors
• Print, process and distribute program information and advertising documents
• Other duties as required