Civic Agencies Coordinator Job Listing at City of Edmonton in Edmonton, AB (Job ID 52803)

Description

Are you a highly organized professional with strong project coordination skills and a passion for good governance and civic engagement? The City of Edmonton is seeking a dedicated Civic Agencies Coordinator to join the Office of the City Clerk. 

As a Civic Agencies Coordinator, you play a crucial role in supporting City Council and approximately sixty civic agencies, boards, committees, and commissions (ABCs). You will be instrumental in coordinating recruitment and appointment processes, developing and delivering training programs, and implementing communication strategies that ensure our agencies are diverse, well-informed, and highly effective.

This position requires a strategic thinker and project coordinator who can navigate ambiguous and sensitive situations, provide guidance on policy and legislative frameworks, and navigate complex situations with sound judgment, even in the absence of established policies.

What will you do?:

• Coordinate recruitment campaigns for Civic Agencies, including developing recruitment profiles, advertising strategies, and outreach materials
• Provide guidance and procedural advice to agency members, Board Chairs, City Administration, and Council, ensuring consistency with legislation and policies
• Coordinate standing committee meetings related to civic agency appointments, including preparing council reports and ensuring legislative compliance
• Develop and facilitate training sessions (in-person and virtually) for agency members and City staff, using adult learning principles
• Research and advise on governance best practices, legislation and procedure improvements; contribute to development of bylaws and policies
• Maintain comprehensive procedural documentation including handbooks, templates, and process manuals
• Maintain and update online training and resource materials (i.e. create web-based materials and onboarding guides)
• Implement and coordinate communication plans to enhance public awareness of ABCs and support diversity in application outreach