Part-Time Internship & Career Experience Support Coordinator Job Listing at DePaul University in Chicago, IL (Job ID 1727)

Description

The Highlights: Reporting to the Associate Director, the Program Coordinator, Internship & Career Experiences Support will assist the Associate Director with the coordination and implementation of key internship & career experience support services including workshop facilitation, resource development, and coordination of unpaid internship funding support. This position will also assist with administrative tasks associated with all Career & Life Design courses including scheduling courses, managing payroll and hiring, and administratively managing the department's internship course.
 

What You'll Do:

Internship Plus Scholarship 

• Manage the administrative and logistics of the quarterly scholarship in Scholarship Connect. This includes scheduling and setting up the scholarship, setting parameters and deadlines, communicating with Financial Aid, as well as making necessary updates.
• Manage the application process, including coordinating promotion, monitoring applications, communication with students.
• Manage the application review process, including relevant updates to questions / rubrics, overseeing the review committee, and making final determinations on awards.
• Oversee the allocation of funds, working with Financial Aid to ensure timely allocation.
  Serve as the primary point of contact for the scholarship, responding to questions about eligibility, the application process, and troubleshooting issues.
• Facilitate a quarterly workshops for students to reflect on their work experience, update their resume, and identify talking points about their work experience.

Department of Career & Life Design Support 

• Manage CLD course scheduling, including entering courses into PeopleSoft, offer letter creation and distribution, and processing payroll / hiring through HR. 
• Administrative oversight for CLD 250: Navigating the Workplace. Including but not limited to: managing the application and enrollment process for CLD 250, communicating with faculty, students, and supervisors, collecting and assessing data from surveys, and supporting students as needed.
• Support the Associate Director in collecting, managing, and assessing CLD enrollment and participation data. 
• Support the Associate Director in curriculum updates, content and resource development, as well as department-wide initiatives.
• Support Internship & Career Experience Support student employees in monitoring the CLD email inbox.

Internship & Career Experience Support 

• Support the team in the development of career experience resources, including website content, guides and handouts, presentation/workshop decks, and online modules.
• Aid in the development and facilitation of career experience workshops and presentations as needed.
   

What You'll Need:

• Bachelor's degree required; enrolled in a graduate program or masters degree preferred.  
• 1 to 3 years of experience in higher education or other educational space; administrative experience is a plus.  
• Ability to manage and prioritize several projects and timelines concurrently with attention to detail. 
• Ability to work independently and interdependently with limited supervision on projects
• Technical skills required include working knowledge of Google Suite, Canva, Microsoft Office. Additional familiarity with D2L, PeopleSoft, and database management, is a plus.
• Ability to learn new software, programs, applications, and processes quickly. 
• Strong communication skills--both oral and written.
• Willingness to ask for support or feedback on projects.
• Must be able to work occasional evenings for specific events throughout the academic year.
• Travel between campuses required.

The anticipated hiring range for this position is: $20.93 to $26.17 per hour.  The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Perks:

• Working for a stable and well-known University that values diversity and inclusion.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 10%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!

For consideration, please include a resume and cover letter.

Vincentian Mission:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

DePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

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