PT Program Assistant (hybrid) Job Listing at DePaul University in Chicago, IL (Job ID 1448)

Description

The Highlights: Reporting to the Director of the First-Year Program, the Program Assistant will support First-Year Program operations, specifically in the areas of student enrollment, hiring for the Chicago Quarter Program, website maintenance, and ongoing efforts to promote and increase visibility of the program. This position will also serve as a Staff Professional in a Chicago Quarter class.

What You'll Do:

• Program Operations Assistance:
  o Assist with administrative processes, enrollment and registration and database management for Chicago Quarter and Focal Point Seminar 
  o Provide administrative support for faculty, staff, and student employee hiring process 
  o Support processes related to course expenses and record-keeping for program budget
• Marketing and Communications: 
  o Assist with website updates, enhancements, and ongoing maintenance 
  o Strategize with program staff to re-focus program newsletter and assist with creation and distribution 
  o Share news and feature stories about First-Year Program and First-Year Program faculty accolades and accomplishments through program website and social media
  o Serve as a Chicago Quarter Staff Professional (includes a stipend in addition to base salary).
• This position will not have accountability for departmental budget, but will support budgetary tasks.

 

What You'll Need:

• Bachelor's Degree preferred
• 1-3 years of previous experience working in Higher Education preferred
• 1-3 years of previous professional office experience preferred
• Demonstrated knowledge of Microsoft Office Suite, including Outlook
• Familiarity with DePaul systems is desired (D2L, People Soft, SharePoint, Slate)
• Familiarity with the following programs are a plus: Google Suite, Canva
• Demonstrated writing and editing skills
• Demonstrated ability to accomplish projects independently, with minimal supervision, and to work effectively on a team
• Knowledge and understanding of DePaul's mission and the First Year Program
• The person in this position is also expected to serve as a Staff Professional in a Chicago Quarter class.
• This position will be on location at the Lincoln Park Campus.

Perks:

• Working for a stable and well-known University that values diversity and inclusion.
• Sick time 
• Part-Time Benefits

 

For consideration, please include a resume and cover letter.

Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

Mandated Reporting of Child Abuse & Neglect:

Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:

Illinois Department of Children & Family Services (DCFS)  
Illinois Abused and Neglected Child Reporting Act  

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

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