ADMINISTRATIVE ASSISTANT - CORPORATE EVENTS Job Listing at Dollar General in Goodlettsville, TN (Job ID 2024-296322)

Description

Overview

Dollar General Corporation has been delivering value to shoppers for more than 80 years. Dollar General helps shoppers Save time. Save money. Every day.® by offering products that are frequently used and replenished, such as food, snacks, health and beauty aids, cleaning supplies, basic apparel, housewares and seasonal items at everyday low prices in convenient neighborhood locations. Learn more about Dollar General at www.dollargeneral.com/about-us.html.

General Summary:

Under general direction, supports all efforts and administrative duties associated with Corporate Events Department

Duties & Responsibilities:

• Under direct supervision, provides overall administrative and staff support for position being supported (maintain calendar; screen calls; schedule meetings; minutes of meetings; prepare documents; generate reports)
• May assist in the preparation and control of records, statistics, reports regarding operations, personnel changes, etc.
• Under direct supervision, administers programs, projects, and or processes specific to the operating unit served.
• May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations.
• Monitor monthly expenses and tracking of departmental budget.
• Process invoices in Coupa and look up invoices in coupa for status on payments from vendor statements.
• Track company logowear inventory on hand and work on reorders with vendors
• Some late nights and weekends are required with larger events.
• Provides support for all events from name badges, place cards, and tracking RSVP's
• Collect checks for the Dollar General Literacy Foundation golf classic, copy checks and assign the checks to the golfer for processing deposit
• File and organize golf classic participants forms for audit files
• Serve and support as needed back up for 4E Admin. Assistants when out of the office
• Support the events team in cross referencing list for upcoming events for accurate
• Research cost for specialty item giveaways
• Mail and process Circle of Excellence packets to participants

Knowledge, Skills, Abilities:

• Is a team builder and is customer service driven.
• Applies basic knowledge of Microsoft programs.
• Ability to communicate effectively with various departments throughout the Company. (written and oral)
• Ability to organize and prioritize multiple tasks in a deadline-driven environment.
• Ability to handle confidential matters efficiently.
• Position requires periodic travel to events/meetings
• Strong Organizational skills
• Ability to efficiently use time to prioritize and meet deadlines

Work Experience &/or Education

High school diploma and one to two years' secretarial experience preferred