Office Manager Job Listing at HOK in San Francisco, CA (Job ID 1775)

Description

Responsible for the smooth operation of the office by coordinating office support services, including purchasing and facilities management.  RESPONSIBILITIES: Supervises offices services staff, print shop contractors, and receptionist.  Ensures front-desk coverage at all times. Assists in the preparation and maintenance of the office budget.  Records office expenditures and manages the budget. Work with internal clients on space planning and coordinate department moves to include moving office wall systems, furniture, computers and telephones. Responsible for office supply purchasing in a timely manner.  Reviews and approves office supply acquisitions. Organizes, publicizes, and registers staff for workshops and other staff development opportunities. Makes site and catering arrangements for training and special events. Ensures that the office equipment is functioning properly.  Oversees the maintenance of office equipment.  Oversees facilities planning, maintenance and custodial operations.  Monitors the facility to ensure that it remains safe, secure, and well-maintained. Acts as a liaison with contractors and utility contractors in servicing office equipment.  Manages contractor's billings and payments.  Communicates information, announcements and messages promptly to staff. Assists in the organization and planning of volunteer and fundraising events. Investigates staff complaints, disturbances and violations and resolves problems following management rules and regulations.  Involves Human Resources Manager as necessary. Responsible for the emergency preparedness plan development and communications for the office. Contributes to accomplishing office goals and a positive work environment by performing other duties as required or assigned. May provide administrative support as directed. Takes personal responsibility for fostering a green workplace through sustainable work practices. Fosters a commitment to external and internal client service.   EDUCATION & EXPERIENCE: High school diploma or equivalent required; Bachelor's degree preferred. Previous facility management experience preferred.  OTHER: Travel may be required. Overtime may be required. The job duties and requirements that this document describes may be altered or supplemented at any time at the sole discretion of HOK.