Payroll Tax Specialist-REMOTE Job Listing at ICU Medical in Plymouth, MN (Job ID 24300305)

Description

Position Summary

The Payroll Tax Specialist will play a crucial role in guaranteeing accurate and timely payroll tax payments, reporting, and overall compliance across the organization. The expert oversees all aspects of payroll tax operations, stays updated on tax regulations, and implements adjustments to maintain compliance standards. The role requires strong analytical capabilities, an in-depth understanding of payroll tax legislation, and the ability to collaborate with cross-functional teams to improve payroll tax procedures. This role will also support activities necessary to complete the processing of the monthly payroll for Canada, including inspecting/auditing payroll registers and reports for accuracy and completeness and preparing payroll journal entries and account reconciliations. A 3rd party, Nethris, will handle the actual payroll processing and payments.

Essential Duties & Responsibilities

• Awareness of Canada province regulations around employee payroll
• Support monthly Canada regular payroll including review of commission and company car payments
• Support quarterly remittances to provinces
• Support year end Canadian payroll process with T-1s.
• Monitor and interpret US federal, state, and local tax laws to ensure compliance.
• Stay abreast of regulatory changes and updates systems and processes accordingly.
• Conduct regular audits to identify and resolve compliance issues, such as refinement of tax filing forms, magnetic media, and internet filing processes.
• Collaborate with the Payroll Team to ensure accurate and timely processing of payroll tax liabilities.
• Reconcile state withholding taxes and state unemployment taxes monthly, quarterly, and annually.
• Ensure payroll tax deposits are remitted timely and accurately.
• Apply for identification numbers, such as FEIN, and SUI, when entering new jurisdictions.
• Prepare and submit required tax filings accurately and within deadlines.
• Produce and file payroll tax amendments and corrections for state and federal returns.
• Work closely with internal stakeholders including Finance, HR, and Benefits, to address payroll tax related inquiries and issues.
• Troubleshoot system issues related to payroll tax calculations.
• Reconcile various payroll GL accounts, such as net payroll liability, payroll taxes, paid family taxes, and miscellaneous benefit advance receivables.
• Continuously evaluate and enhance payroll tax processes to improve efficiency and accuracy.
• Identify opportunities for automation and lead implementation efforts.
• Maintain comprehensive documentations of payroll tax processes, policies, and procedures.

Knowledge, Skills & Qualifications

• Proficient in Excel, Word, and Outlook
• Excellent customer service skills
• Strong verbal and written communication skills
• Ability to multitask, work under pressure in a fast-paced environment, and meet deadlines
• High level of attention to detail

·       Strong organizational skills

Education and Experience

• Bachelor's degree from an accredited college or university in Accounting or equivalent
• Minimum 2 years of Canadian payroll experience preferred
• Minimum 2 years of US tax experience preferred
• Minimum 5 years of experience in payroll processing and systems, ADP

Minimum Qualifications

·       Must be at least 18 years of age

Travel Requirements

·       Typically requires travel less than 5% of the time

Physical Requirements and Work Environment

·       This is largely a sedentary role

·       This job operates in a professional office environment and  routinely uses standard office equipment

ICU Medical is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.