Administrative Assistant - 3-6 month contract Job Listing at Kelly Services in Sugar Land, TX (Job ID 10119022)

Description

Kelly is currently seeking an Administrative Assistant for a 3-6 month contract in the Sugarland, Texas area! The Administrative Assistant provides administrative support to the Sugar Land Office including, but not limited to: oversees events and meetings, maintains the condition of the office, serves as the Safety Warden, coordinates with all functions and departments as needed to ensure smooth operations, and provides general administrative support to internal and external parties as needed in a manner that reflects positively on the company. This role utilizes knowledge of company procedures and Sugar Land Office equipment and supplies to ensure that all required administrative tasks for the office are completed in an efficient and timely manner.

Principal Accountabilities

• Use MS Office, SAP and other software as necessary to prepare reports, procedures, letters, presentations and other documents, as required
• Participate in and attend meetings as directed (facilitate, take notes/minutes, keep time as required);
• Coordinate mail/courier pickup and delivery
• Ensure administrative activities are aligned with team goals
• Conduct an annual compliance review – this will include the distribution and collection of employee self audits
• Verify that all records in the offices and storage areas have been reviewed and disposition made by the custodian of these records
• Coordinate and work with Human Resources to ensure that audits are conducted for employees/contractors leaving the Sugar Land Office
• Create purchase requisitions to purchase equipment and supplies as required
• Establish and maintain internal department distribution lists, evacuation lists, bulletin boards, etc.
• Return/order workstations and/or desk phone connections and/or company-issued cell phones
• Coordinate and mange relationship with American Chemistry Council
• Coordinate annual American Fuel & Petrochemical Manufacturers conference logistics and any other business conferences as directed
• Screen and distribute incoming calls, emails, and mail
• Assist in coordination and management of all Sugar Land Office events, including, but not limited to, meetings, holiday parties, volunteer events, executive visits
• Coordinate Sugar Land Office leaders' travel as needed, and coordinate local travel needs for visiting leaders
• Manage Sugar Land Office contracts, including, but not limited to, office lease, cell phone, floral services, internet and telecom, and beverage vendors
• Serve as liaison between Sugar Land Office and building management and all vendors providing services to the office
• Prepare and manage office budget, office calendar, expense reports and any projects as directed by leader
• Serve as a Safety Warden of the Sugar Land Office: maintain all safety related equipment and supplies, hold regular safety meetings, and communicate with first responders if and as needed
• Send out communications regarding the Sugar Land Office
• Assist IT function as required in maintaining a fully functional service in the Sugar Land Office.

Knowledge, Skills and Experience

• Minimum of 5 years previous experience in an Office Professional role is preferred
• Advanced level of application expertise with MS Office products (Excel, Word, PowerPoint, Outlook, SharePoint, Office 365)
• HS Diploma required, Associate's Degree or higher preferred
• Ability to multitask, possesses excellent communication skills and quick learner
• Must be able to work with sensitive information and maintain confidentiality

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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