Administrative Assistant Job Listing at Kelly Services in Minneapolis, MN (Job ID US3573039_BH9863059)

Description

1.     Document Management 

• Sort, scan, and file historical safety documents in both physical and digital formats. 

• Maintain organized and accessible filing systems for safety records. 

• Ensure proper labeling and archiving of documents according to department standards. 

2.     Data Entry & Recordkeeping 

• Accurately enter safety-related data into internal databases and tracking systems. 

• Maintain up-to-date logs of safety incidents, training records, and compliance documentation. 

• Perform routine audits of data for accuracy and completeness. 

3.     Document Creation & Formatting 

• Create and format documents using provided templates (e.g., reports, checklists, training materials). 

• Ensure consistency and professionalism in all safety documentation. 

4.     Organizational Skills 

• Prioritize daily tasks and manage time effectively to meet deadlines. 

• Maintain a clean and organized workspace and digital environment. 

5.     Collaboration & Communication 

• Work closely with the Safety Coordinator and Safety Specialist to support departmental goals. 

• Communicate effectively with team members and other departments as needed. 

• Participate in safety meetings and contribute to team discussions. 

6.     Self-Directed Work 

• Take initiative to complete tasks independently when appropriate. 

• Identify opportunities for process improvements and bring them to the attention of the team. 

7.     General Administrative Support 

• Answer phones, respond to emails, and handle routine correspondence. 

• Schedule meetings, prepare agendas, and take meeting minutes when required. 

• Order office supplies and maintain inventory for safety-related materials. 

8.     Confidentiality & Compliance 

• Handle sensitive safety information with discretion and in compliance with company policies. 

• Support the department in maintaining compliance with OSHA and other regulatory requirements. 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

 Apply on company website