Administrative Assistant II Job Listing at Kelly Services in Thunder Bay, ON (Job ID CA3620319_BH10018767)

Description

Job Opportunity: Administrative Assistant II

Why Join Us?
Are you a highly organized, tech-savvy professional who thrives in a fast-paced environment? As an Administrative Assistant II, you'll play a pivotal role in supporting the smooth day-to-day operations of the region, helping leaders, teams, and internal stakeholders stay coordinated and efficient.
You'll join a collaborative, supportive environment where your contributions are recognized, and your skills help drive operational success across multiple locations.

Your Responsibilities Will Include:
Executive & Operational Support

• Manage calendars, travel arrangements, correspondence, expense reports, vacation tracking, and safety training records
• Coordinate internal and external meetings, including invitations, agendas, presentations, minutes, logistics, and follow-ups
• Serve as a liaison with internal and external contacts and maintain internal communication channels

Office & Facilities Management

• Handle telephone reception and front desk responsibilities for the regional office
• Manage mail, office supplies, service contractors, and building maintenance requests
• Ensure smooth daily operations and coordinate with building services for any repairs or issues

Regional Team Coordination

• Maintain distribution lists, phone directories, and SharePoint/Team sites
• Coordinate meeting logistics, including room setup, AV support, and catering
• Manage Duty Manager and Supervisor rotations
• Consolidate and distribute updates, reminders, and materials

Budget & Expense Administration

• Assist with SAP entries, SRO tracking, and expense submissions for supervisory staff
• Support invoice processing and reporting as needed

Technical & Systems Support

• Process SailPoint and system access requests
• Provide Power BI reporting and troubleshooting support for server and office equipment issues
• Handle service requests and general clerical support

Learning & Onboarding

• Act as Workday Learning Administrator: update offerings, pull reports, and track ILT completions
• Support onboarding processes and learning administration

Community Investment & Stakeholder Engagement

• Provide quarterly spend updates and reports for regional leadership meetings
• Coordinate submissions and media announcements for programs like Project Zero and Project Assist
• Support municipal advisors and stakeholders with community and event coordination

Who We're Looking For

• 3+ years of experience in administrative, executive assistant, or similar roles
• Post-secondary education in Business Administration or a related field
• Strong organizational and time management skills, with the ability to work independently
• Excellent communication and interpersonal skills
• High attention to detail and accuracy
• Experience navigating multiple internal systems (SAP, Workday, SailPoint, SharePoint, Power BI, MS Office Suite)
• Professional discretion when handling sensitive information
• Ability to work onsite and support a regional team virtually
• Willingness to travel approximately once per month within Northern Ontario

Sound Like You?
If you're organized, adaptable, and thrive in a fast-paced environment, we want to hear from you.
Join a team that values your skills, dedication, and contributions — apply today!

 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Trust the office staffing pioneer.

Finding the right job isn't always easy. Kelly® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs—so you could say we're pretty good at it!

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.

 Apply on company website