Document Management Administrator  Job Listing at Kelly Services in Deer Park, TX (Job ID 10098829)

Description

Document Management Administrator (DMA) 
  Roles and Responsibilities

• Maintain electronic file shares and departmental libraries in compliance with Dow's Global Record Manual retention guidelines.
• Coordinate document slotting and movement for both newly created and revised documentation.
• Collaborate with ODMS Element/Section Owners to maintain relevant documents and records for each section.
• Demonstrate active ownership of file shares and libraries by participating in periodic audits, addressing identified gaps, and ensuring gap closure.
• Serve as the Element Focal Point for ODMS 05.03.03 Document and Records Management:
  • Conduct gap analyses and implement closure actions based on self-assessment.
  • Work with the department ODMS Coordinator to ensure compliance with all requirements.
• Provide input on Document & Records Management during departmental Management System Reviews (MSR) as needed.
• Attend or participate in departmental staff meetings, when appropriate.
• Monitor physical libraries and drop boxes weekly within the department.
• Communicate EDMS reviews and overdue items to department personnel and leadership at least once per month.
• Be accessible to all department employees, spending time in work areas such as control rooms, administrative buildings, libraries, or satellite libraries as needed.
• Provide training and coaching on the DMS to Section Owners and Users.
• Ensure department personnel are aware of your contact information (e.g., office phone extension, email address, accountability board, as required by policy).
• Familiarize yourself with department work areas to assist users with locating procedures, records, and other materials.
• Manage your time and work responsibilities professionally and respectfully, in accordance with Dow's Respect and Responsibility Policy.
• Report attendance and absences according to Kelly Services 

 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Engineering?

Your engineering skills are in demand, but how do you find the right fit? Easy. At Kelly Engineering, our team creates expert talent solutions to solve the world's most critical challenges. We connect you with leading organizations where you can collaborate on innovative projects, work with cutting-edge technologies and accelerate your growth. Whether you prefer the variety and flexibility of short-term projects or are looking for a long-term opportunity, we're here to guide you to the next step in your engineering career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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