Invoice Processing Administrator Job Listing at Kelly Services in Southaven, MS (Job ID US3601800_BH9969173)

Description

Invoice Processing Administrator

Location: Southaven
Schedule: Monday – Friday, 8:00 AM – 4:30 PM
Pay Rate: $20/hour

Summary

We are seeking an Invoice Processing Administrator to join our team. This role is responsible for compiling, processing, and maintaining accounts payable and invoice records while ensuring accuracy, compliance, and timely vendor payments. In addition, this position will support a variety of administrative tasks, including event coordination and office management. The ideal candidate will be detail-oriented, highly organized, and comfortable working in a fast-paced environment with multiple priorities.

Key Responsibilities

• Verify and match purchase orders, packing slips, and invoices.

• Prepare invoice deduction notices when necessary.

• Respond to all vendor inquiries in a timely and professional manner.

• Perform analysis of accounts and assist with audit requirements.

• Support special projects as assigned.

• Coordinate the purging and moving of files in line with the record retention policy.

• Maintain confidentiality of all sensitive financial and organizational information.

• Provide administrative support including:

  • Coordinating and planning events/meetings.

  • Ordering and managing office supplies.

  • Supporting general office operations as needed.

• Other duties as assigned.

Competencies & Skills

• Problem Solving: Ability to identify, analyze, and resolve issues effectively.

• Communication: Strong written and verbal communication skills; able to present information clearly and interact with diverse teams and vendors.

• Organization & Planning: Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.

• Innovation: Creative approach to problem-solving and process improvement.

• Integrity & Confidentiality: Commitment to handling sensitive information with discretion.

Qualifications

• Previous accounts payable, invoice processing, or accounting experience preferred.

• Strong interpersonal and professional skills for working with diverse groups of people.

• Ability to remain focused and productive in a busy environment with frequent interruptions.

• Mathematical ability: proficiency with fractions, decimals, percentages, ratios, and interpreting data.

• Technical skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with SAP is a plus.

Work Environment & Physical Demands

• Standard office environment with a quiet noise level.

• No significant physical requirements.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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