Sales & Accounting Assistant - Direct Hire Job Listing at Kelly Services in San Juan, San Juan (Job ID US3578565_BH9881703)

Description

Exciting Career Opportunity: Sales & Accounting Assistant
Location: San Juan, PR
Type: Full-time - Direct Hire
Reports To: Controller

Position Summary:

We are looking for a detail-oriented and proactive Sales & Accounting Assistant to join our client dynamic team. This dual-role position will allow you to showcase your organizational skills in both sales and finance, focusing on client invoicing, managing billing operations, processing deposits, and maintaining accurate records for music and subscriptions. The ideal candidate will also perform sales responsibilities, provide financial support, and assist with everyday administrative tasks to ensure seamless operations.

Key Responsibilities:

Sales Functions:

• Draft and finalize invoices and quotations, detailing item specifications.
• Ensure timely delivery of invoices to clients and manage deposits in QuickBooks.
• Monitor KPIs: 15-20 invoices daily, 200 monthly, and track recurring invoices for services.
• Enter invoices in client-specific portals using Excel and in-house programs.
• Training provided for in-house program utilization.
• Follow up on timecards and track records.

Accounting Functions:

• Prepare and send client invoices, request and track purchase orders, and maintain client billing info.
• Deposit payments remotely and record transactions in QuickBooks.
• Assist with data entry, document filing, and maintain financial records for monthly and quarterly reporting.
• Communicate with clients regarding billing inquiries or discrepancies.
• Support the finance team with analysis and other accounting tasks.

Requirements:

• Bachelor's degree in accounting or a related field.
• 1 to 2 years of accounting or finance experience; prior experience in sales is a plus.
• Proficiency in Microsoft Office Suite, particularly Excel, and experience with QuickBooks.
• Strong organizational, time management, and communication skills.
• High attention to detail and accuracy.
• Preferred: Bilingual in Spanish and English.

Why Join Us:

• Direct hire opportunity with room for professional growth.
• Comprehensive training and a supportive work environment.

Ready to take your career to the next level? Apply now!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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