OFFICE COORDINATOR Job Listing at Moses Lake Industries in Mesa, AZ (Job ID 79744)

Description

We value: Safety,Integrity,Ownership,Collaboration,Service,Sustainability 

Moses Lake Industries, Inc. (MLI) is a rapidly growing producer of ultra-pure chemical products, serving the semiconductor and flat-panel screen industries worldwide. We deliver world class products to the leaders of the industries we serve.

You will be working for a midsized company with great people and a history of steady growth and profitability. Sound like a match? If you are prepared to work in an exciting and rewarding environment, we look forward to considering your experience and qualifications.

Shift/Hours/Location M-F, 8AM-5PM, Onsite, Mesa, Arizona

WHAT YOU WILL BE WORKING ON

Office Administration

• Overall front office management and coordination of effective front desk/visitor functions.
• Maintain MLI phone system and MLI phone lists in coordination with IT and ensure effective communication to staff.
  • Answer incoming calls in a timely and professional manner and coordinate effective backup coverage plans.
• Greet visitors and inform appropriate staff/escorts.
• Maintain efficient/organized front office areas including conference rooms, coffee stations (including main lunchroom) and supply areas and stocking of supplies.
• Maintain organization and safety of front office supply room.
• Overall management of front office supplies and special order requests from area managers.
• Manage effective operations of company Micro Market.
• Distribution/mailing of company correspondence in and out of the facility.
• Maintain front office equipment, (i.e. copiers, fax, postage meter) in good working order. Schedule repairs as needed with approval.
• Regularly review and maintenance the Front Desk operations manual.
• Coordinate onsite food catering and deliveries as approved by area managers.
• Assist employees with business travel programs and arrangements including scheduling of MLI autos and obtaining/maintaining Motor Vehicle Disclosure Authorization form.
• Prepare and process employee travel documents including passports and visas.
• Manage list of contracted hotel rates/discount codes for employee use.
• Uphold all MLI policies and “MLI Code of Conduct.”
• Strict compliance with Environmental and Safety regulations.
• Compliance and individual accountability with the MLI Quality System and ISO Registration is required. It is the employee's commitment to ensure that the Company's actual practices and procedures are exercised as directed.

Required Knowledge, Skills and Ability:

• • High School diploma or equivalent required.
  • Seven (7) or more years administrative experience in an office environment preferred.
  • Proficient administrative clerical procedures and systems such as recordkeeping and filing, administrative writing, reporting and scheduling and task management
  • Advanced knowledge and experience working with sensitive and confidential information.
  • Experience with event planning and corporate events and or ability to learn.
  • Ability to multitask and adapt to a fast-paced work environment while remaining incredibly attentive to detail.
  • Excellent verbal and written communication skills in English.
  • Strong interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy and a positive attitude.
  • Proficient in Microsoft Office Suite or related software.
  • Proficient with or the ability to quickly learn computer applications and software systems.
  • Excellent planning and organizational skills and attention to detail.
  • Ability to work independently and prioritize tasks.
  • Maintain attendance of shift/hours as required by the position.

SALARY & BENEFITS

Please note that the salary information shown below is a general guideline only.  Salaries are based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range: $22-30/Hr.

Located in Mesa, Arizona, the valley of the sun, we offer the following benefits: compensation, medical, vision, and dental insurance benefits.

• You can work in an environment where teamwork is encouraged and where you have the opportunities for personal and professional growth.
• Generous PTO: Your time off is important.
• Medical/Dental/Vision: Majority of premiums paid by MLI. Includes virtual medical and mental health options.
• Additional Health Coverage: FSA and HSA available. Voluntary insurance options include life and AD&D, accident, hospitalization, and critical illness.
• Earn More: We offer a generous discretionary bonus program in addition to salary/wage.
• 401 (K) Savings Plan: Jump start your retirement with MLI's employer matching contributions.
• Company – Paid Benefits: Long-Term Disability Insurance, EAP, Fitness Club Membership Program, & Education Assistance Program.
• Additional Benefits: We provide position-based clothing, travel expenses, training and relocation assistance available.

WORKING CONDITIONS:

Duties are generally performed indoors in an office and high purity manufacturing environment.  The noise level in the work environment is usually quiet to moderate. When working in the presence of safety hazards, the employee is expected to follow company safety rules and use proper personal protective equipment such as: hardhat, safety glasses and full leather shoes, etc. Employees will work in a covered Process Safety Management (PSM) environment containing threshold quantities of flammable liquids and/or gasses that have a potential for fire or explosion. Employees working in this environment are required to be free from devices that are not considered intrinsically safe. Examples of devices that may not be intrinsically safe include Insulin Pumps, Pacemakers, Pain Management devices, etc. MLI is an alcohol and drug free workplace.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk and listen.  The employee is frequently required to move full drums, handle and use objects, tools, controls or keyboards; reach with hands and arms; kneel, crouch and occasionally climb.  The employee occasionally works with production equipment and material moving equipment, such as forklifts, that require coordination and attention to detail. The employee must regularly lift and move up to 25 pounds without assistance and with assistance; containers, equipment and tools of greater weight. The employee is regularly required to see and read print, gauges and instrumentation.  Specific vision abilities required are; color, close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

• High School diploma or equivalent required.
• Seven (7) or more years administrative experience in an office environment preferred.
• Proficient administrative clerical procedures and systems such as recordkeeping and filing, administrative writing, reporting and scheduling and task management
• Advanced knowledge and experience working with sensitive and confidential information.
• Experience with event planning and corporate events and or ability to learn.
• Ability to multitask and adapt to a fast-paced work environment while remaining incredibly attentive to detail.
• Excellent verbal and written communication skills in English.

• Strong interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy and a positive attitude.
• Proficient in Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn computer applications and software systems.
• Excellent planning and organizational skills and attention to detail.
• Ability to work independently and prioritize tasks.
• Maintain attendance of shift/hours as required by the position.