Description
FIRST POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY
Salary is Negotiable
After successful completion of the probationary period, employee will receive off probation wage increase.
Summary:
This position will perform a variety of administrative and staff support duties for the Elder Services Department, which require a range of skills and knowledge of organizational policies and procedures. Assist and direct visitors, and resolve administrative problems and inquiries; compose, edit, and proofread correspondence and reports, and prepares a range of administrative documents.
Responsibilities:
1. Prepare correspondence, reports, minutes, agendas, memos, forms, directories, and other documents and communications from drafts, recordings, or verbal instruction as requested. This will include the following:
a. Creating, revising and assisting with professional presentations as requested,
b. Editing and reviewing all correspondence and documents for correct grammar, punctuation, and spelling,
c. Maintaining an effective filing, retrieval system to include database management. This includes but is not limited to photocopying, collating and scanning information for distribution to appropriate personnel.
d. Preparing submittals for publication to include but not limited to collect information, final edits, coordinate with other departments as necessary and meet deadlines for printing and publishing in Tribal communications such as DRUMS or Kahli.
* Process and assist in monitoring accounts payable and receivable as necessary and documenting in Excel or related database as needed.
* Process weekly/monthly deposits completing necessary paperwork, taking to the bank and scanning to appropriate areas as needed.
* Coordinate and maintain travel arrangements, documents, and information as necessary.
* Assist in maintaining Aging & Disabilities facebook and website pages.
* Organize information; prepare and distribute Aging and Disability monthly event calendar.
* Maintain and operate office equipment (such as computer, printers, copier, fax, projector, etc.) including but not limited to perform general maintenance and assist in training/problem solving
* Establish and maintain inventory of office supplies.
* Monitor mailbox (drop box) and deliver mail daily and place in proper staff's mailbox.
* Provide back up to Reception/Office Manager duties in times of their absence exercising good judgment and responding accordingly ensuring professional customer service etiquette.
* Participate in department staff meetings and outside elderly activities; and contribute to a team effort.
* Maintain professional and technical knowledge by conducting research, attending seminars, educational workshops, classes, and conferences; reviewing professional publications; establishing networks; participating in professional societies; conferring with representatives of contracting agencies and related organizations.
Skills:
Essential:
* Communicate efficiently and effectively both verbally and in writing
* Work independently with minimal supervision
* Knowledge of business English, proper spelling, grammar, and punctuation, and basic math
* Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and co-workers at all levels
* Ability to work as a team member and foster a positive working environment
* Ability to handle multiple tasks and meet deadlines
* Ability to represent the organization in a professional manner, building respect and confidence
* Ability to demonstrate excellence in everything, and continually seek improvement in results
* Knowledge of records management and basic accounting procedures.
* Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment.
Nonessential:
* Ability to carry out instructions furnished in verbal or written format
Education Requirement - Or A Closely Related Field:
Education with Equivalent Qualifications:
Essential:
* Applicants age 50 and older are exempt from this requirement
* High School Diploma, HSED Diploma or GED Certification wi
Nonessential:
* Associates Degree in Administrative
Credentials:
Essential:
* Driver's License Personal & Tribal Vehicle
* Insurance Required
Nonessential:
* Complete Oneida Certification on Reporting Child Abuse and Neglect training within ninety (90) days of employment.
Working conditions:
Essential:
* Frequently reach with hands and arms.
* Stand occasionally
* Bend/stoop occasionally
* Kneel occasionally
* Crawl and lift and/or move up to twenty-five (25) pounds.
* Office setting
* Moderate noise level
Experience:
Essential:
* Administrative work
Nonessential:
* working with databases such as SAMS or AS400
Other information:
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.
Continuation of this position is contingent upon funding allocations.
Must maintain strict security, confidentiality, and quality to meet professional standards of the department.
Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.
Must be willing and able to obtain additional related education and training.
Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.
A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
Must provide a copy of diploma/degree, license, or certification upon employment.
ITEMS TO BE SUBMITTED:
1. Background information disclosure (BID) form.
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