Description
FIRST POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY
After successful completion of the probationary period, employee will receive off probation wage increase.
Summary:
Perform a variety of administrative duties, which requires a range of skills and knowledge of organizational policies and procedures. Assist and direct visitors, and resolve administrative problems and inquiries; compose, edit and prepare a range of administrative documents.
Responsibilities:
* Welcome visitor and determine nature of business, and announce visitors to appropriate personnel, maintaining professional and courteous demeanor.
* Answer and screen incoming calls and correspondence; determine purpose of calls, and forward calls to appropriate personnel, ensuring professional telephone etiquette.
* Gain basic understanding and provide assistance when needed, of other positions within the Trust Enrollment Department.
* Process incoming mail in accordance with established department policy & procedures
* Operate Identification card system, collect fees, and provide various I.D. cards. Perform database searches and provide membership certificates for Indian Child Welfare and other tribal or non-tribal entities.
* Maintain the tribal membership Gas Tax data, to include data entry of information on forms and forwarding to appropriate tribal entity.
* Receive various department forms, fees, and documentation from customers, provide receipts, and forward forms to appropriate Enrollment personnel for processing. Operate and maintain a cash register.
* Prepare correspondence, reports, minutes, agendas, forms, directories, and other communications from drafts, recordings, or verbal instruction as requested. Recommend revisions to enrollment forms. Attend staff meetings and take minutes as requested.
* Schedule department events and activities. Contribute to a team effort and accomplish related results as required.
* Support team goals and objectives, department planning, organizing, and scheduling activities.
* Participate and assist in short- and long-range projects.
* Participate in rotating weekend shifts, General Tribal Council meetings and Tribal elections.
* Conduct research to resolve operational questions or issues.
* Establish and maintain an effective filing and retrieval system
Skills:
Essential:
* Ability to work independently with minimal supervision.
* Ability to carry out instructions furnished in verbal or written format
* Knowledge of proper spelling, grammar, punctuation, and basic arithmetic
* Ability to communicate effectively in the English language, both verbally and in writing
* Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and co-workers at all levels
* Ability to represent the organization in a professional manner, building respect and confidence
* Ability to handle multiple tasks and meet deadlines
* Ability to continually seek improvement in results
* Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment.
* Ability to interpret applicable federal, state, tribal, county, and local laws, regulations, and requirements.
* Ability to follow records retention procedures.
Education Requirement - Or A Closely Related Field:
Education with Equivalent Qualifications:
Essential:
* Applicants age 50 and older are exempt from this requirement
* General Ed, High School Equivalency Diploma, HS Diploma
Nonessential:
* Associates Degree
* Associates Degree in Administrative
Credentials:
Essential:
* Driver's License Personal & Tribal Vehicle
* Insurance Required
Working conditions:
Essential:
* Office setting
* Moderate noise level
* Must be able to move around in an office setting for meetings, customer walk-ins, operate office machines, etc.
* Must be an enrolled member of the Oneida Nation
Experience:
Essential:
* One year experience in Administrative office work
* Knowledge of the Oneida Community, its history and culture
Other information:
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.
Continuation of this position is contingent upon funding allocations.
Must maintain strict security, confidentiality, and quality to meet professional standards of the department.
Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.
Must be willing and able to obtain additional related education and training.
Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.
A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
Must provide a copy of diploma/degree, license, or certification upon employment.
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