Academic Advisor/Transitional Advisor Job Listing at OSU-Oklahoma City in Oklahoma City, OK (Job ID 17563)

Description

Job Summary:
The Academic Advisor will provide academic advisement and career guidance to students within an assigned area/specialty. This position requires working closely with faculty and staff to provide support to students as they navigate through the educational process. The priority for this position is to ensure consistent institutional standards related to student enrollment, persistence and retention, and graduation.

The Transitional Advisor will provide personalized academic advisement and career guidance to students transitioning from career technology centers, as well as students pursuing technical A.A.S. degree programs. This position requires working closely with faculty and staff to provide support to students as they navigate through the educational process. The priority for this position is to ensure consistent institutional standards related to student enrollment, persistence and retention, and graduation.

Essential Job Functions:

1. Provide academic advising to prospective, first-time, transfer, and returning students; strategize with students on the timely completion of A.A.S. degree requirements and focus on academic/career success. Work with faculty and staff to develop advisement strategies that specifically address the needs of students.
   
2. Develop and lead advising strategies for special student populations, which include but are not limited to career technology center students. This will include collaborating with campus recruiters and other campus departments to effectively recruit and onboard students transitioning from career technology centers to our campus.
   
3. Interpret federal, state, and institutional polices and professionally communicate these to faculty, students, and staff. Maintain a current understanding of academic policies, procedures, and processes. Be familiar with policies involving accreditations and certifications related to specific degree programs.
   
4. Assist students with schedule development and course registration (drop, add and withdrawal). Educate students on how follow a degree plan and utilize online enrollment.
   
5. Advise A.A.S. students planning to transfer to other institutions for continuing education on course transfer, degree options and long-term career goals.
   
6. Evaluate transcripts from other academic institutions for equivalencies and application to degree programs. Assist with evaluation and processing of college credits earned through Prior Learning Assessment.
   
7. Advise students in relation to the Satisfactory Academic Progress Policy (SAPP). Prepare and monitor student educational plans in compliance with institutional and federal regulations.
   
8. Increase student awareness of campus resources and programs which enhance the student's college experience. Make referrals to off campus community resources as needed.
   
9. Maintain confidentiality of student records and observe policies related to student privacy (FERPA).
   
10. Assist with recruitment and student engagement efforts, including visiting career tech centers, delivering presentations and distributing information to prospective and current students as needed.
    
11. Promote degree completion and assist students with degree audits, My Academic Plans (MAPs) and graduation applications. Utilize the program of study materials to provide guidance and advisement to students enrolled in partnering career technology center programs.
    
12. Assist with campus-wide persistence and graduation efforts. Plan and implement retention strategies specifically targeting students within an assigned specialty/area of focus.
    
13. Serve as a liaison between the academic advisement team and other functional areas of campus. Disseminate information regarding assigned specialty/area of focus as needed.
    
14. Participate in Advisement Team meetings/trainings, campus committees and on-going professional development opportunities.
    
15. Participate in ongoing departmental documentation and process improvement efforts; exhibit an understanding to this positions role in the campus semester plans, standard operating procedures, key performance indicators, etc.
    
16. Completes all mandatory training and participated in a minimum of two professional development each year.
    
17. Performs other duties as assigned.

 The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Resume and cover letter are required for full consideration. Official transcripts will be required upon hire.

Minimum Qualifications:

Education:
Bachelor's degree or equivalent experience

Work Experience:

• Minimum of three years progressively responsible work experience in a related field.
• Experience working in a fast-paced and customer environment.
• Experience working in both collaborative/team environments and in positions that require individualized work with minimal supervision

Knowledge, Skills, and Abilities:

• Ability to communicate diplomatically, clearly and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately.
  
• Exceptional problem solving and critical thinking skills required.
  
• Accurate typing/data entry skills and demonstrated ability to work with attention to detail.
  
• Demonstrated coordination, planning, and organizational skills.
  
• Ability to manage multiple priorities imposed by frequent deadlines, peak workloads and public/student contact
  
• Ability to work independently and also collaborate within a team environment while effectively managing multiple priorities and deadlines.
  
• Ability to thrive in a high-paced and dynamic environment.
  
• Strong experience working with office technologies including but not limited to: office computers, scanners, internet, Microsoft Office (Word, Excel, Outlook).
  
• Strong interpersonal skills to work and communicate effectively with all students, faculty, staff and community partners.
  
• Ability to perform basic math functions. Ability to work effectively in a diverse community and meet the needs of diverse student populations.
  
• Ability to work effectively in a diverse community and meet the needs of diverse student populations.
  
• Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism.
  
• Demonstrated history of ethical and professional behavior.

 Preferred Qualifications: 

• Experience in an educational and/or advisement environment.
  
• Background related to careers associated with the programs offered at OSU-Oklahoma City.
  
• Knowledge and/or experience with career technology center programs.
  

 Working Conditions:

• Must be able to work flexible hours to include some nights and weekends.
  
• Work will be performed in an office environment with a significant amount of public contact, in person, by telephone, via email, and various communication platforms.
  

Physical Requirements:

• Duties require extended periods of sitting, talking and listening.
  
• Duties require extensive use of computers, telephone and office equipment.
  
• Ability to operate a motor vehicle to attend off campus meetings.
  
• Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift).

 The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.