Staff Accountant Job Listing at Rockefeller University in New York, NY (Job ID 1461)

Description

Organization Overview

The Finance Department of the University encompasses the Controller's Office and the Office of Budget,Treasury,and Research Administration. These offices are dedicated to ensuring the integrity of data submitted,recorded,and reported and to providing the highest level of financial services in support of the University's mission in Biomedical Research.
Overview

The Accountant is responsible for supporting the Finance Office in a broad range of activities and reports to the Assistant Controller.

Primary responsibilities include:

• Preparing monthly bank reconciliations for the following bank accounts: 1011036 – NT-Endowment Cash, and, including clearing reconciling items in a timely manner and submitting the reconciliations to the Assistant Controller for review.
  
  
• Set up new customers in the accounts receivable system for all programs, including Housing, Parking, Health Insurance, Faculty Club, OSIs, etc.
  
  
• On a quarterly basis, assists in the review the main disbursement accounts (payroll and controlled disbursement) for abandoned property issues and send out the standard notification letters. This includes placing stop payments and reissuing checks if required. 
  
  
• Assist with the posting of monthly department billing journal entries, including shop and custodial charges and transfer requests.
  
  
• Process returned deposited checks (all except health insurance) including maintain a log of all returned deposited check, investigating purpose of check and communicating with the department responsible for the receipt of the check to determine appropriate follow up steps. If appropriate based upon payer and purpose of check, contact payer notifying them of the returned check via letter. 
  
  
• Prepare and maintain the monthly reconciliation of Investments per the GL and Private Investigator. 
  
  
• Maintain debt service principal and interest payment schedule on a monthly basis and related year-end schedule for the annual audit.
  
  
• Assist the Associate Controller with 1099 review of contractor payments for determination in annual year-end reporting.
  
  
• Monitors and reconciles the Payroll Adjust account and the Labor Cost Clearing account (Natural Code - 26001) which tracks payroll adjustments made in the Oracle Payroll Module.
  
  
• Reconciles all payroll suspense and payroll liability accounts on a monthly basis and ensures appropriate coding.
  
  
• Assist in the quarterly equipment tagging and posting into Oracle Fixed Assets. Per the direction of the Assistant Controller, lab visits will be conducted and new equipment purchases will be given an inventory tag.
  
  
• Reconcile various general ledger accounts and resolve any variances.
  
  
• Special projects and analysis as deemed appropriate; other duties as assigned.

Required Qualificiations:

• Bachelor's degree in accounting or finance and a minimum of two years of accounting or related experience required.
• Must have strong analytical, communication, and organizational skills, and be hands-on, self-starting, disciplined, and detailed-oriented with the ability to work independently.
• Must have a strong understanding of proper accounting treatment for accounts receivable transactions and other activities. Experience with written and verbal internal and external customer communications, as well as experience with journal entries and general ledger reconciliation, required.
• Must have a high degree of proficiency with Microsoft Office products, including Word, Excel, and Outlook.

The Rockefeller University does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. All qualified applicants will receive consideration for employment without regard to the characteristics listed above.

The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Required Qualificiations:

• Bachelor's degree in accounting or finance and a minimum of two years of accounting or related experience required.
• Must have strong analytical, communication, and organizational skills, and be hands-on, self-starting, disciplined, and detailed-oriented with the ability to work independently.
• Must have a strong understanding of proper accounting treatment for accounts receivable transactions and other activities. Experience with written and verbal internal and external customer communications, as well as experience with journal entries and general ledger reconciliation, required.
• Must have a high degree of proficiency with Microsoft Office products, including Word, Excel, and Outlook.

The Rockefeller University does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. All qualified applicants will receive consideration for employment without regard to the characteristics listed above.

The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Primary responsibilities include:

• Preparing monthly bank reconciliations for the following bank accounts: 1011036 – NT-Endowment Cash, and, including clearing reconciling items in a timely manner and submitting the reconciliations to the Assistant Controller for review.
  
  
• Set up new customers in the accounts receivable system for all programs, including Housing, Parking, Health Insurance, Faculty Club, OSIs, etc.
  
  
• On a quarterly basis, assists in the review the main disbursement accounts (payroll and controlled disbursement) for abandoned property issues and send out the standard notification letters. This includes placing stop payments and reissuing checks if required. 
  
  
• Assist with the posting of monthly department billing journal entries, including shop and custodial charges and transfer requests.
  
  
• Process returned deposited checks (all except health insurance) including maintain a log of all returned deposited check, investigating purpose of check and communicating with the department responsible for the receipt of the check to determine appropriate follow up steps. If appropriate based upon payer and purpose of check, contact payer notifying them of the returned check via letter. 
  
  
• Prepare and maintain the monthly reconciliation of Investments per the GL and Private Investigator. 
  
  
• Maintain debt service principal and interest payment schedule on a monthly basis and related year-end schedule for the annual audit.
  
  
• Assist the Associate Controller with 1099 review of contractor payments for determination in annual year-end reporting.
  
  
• Monitors and reconciles the Payroll Adjust account and the Labor Cost Clearing account (Natural Code - 26001) which tracks payroll adjustments made in the Oracle Payroll Module.
  
  
• Reconciles all payroll suspense and payroll liability accounts on a monthly basis and ensures appropriate coding.
  
  
• Assist in the quarterly equipment tagging and posting into Oracle Fixed Assets. Per the direction of the Assistant Controller, lab visits will be conducted and new equipment purchases will be given an inventory tag.
  
  
• Reconcile various general ledger accounts and resolve any variances.
  
  
• Special projects and analysis as deemed appropriate; other duties as assigned.