Position Description: SAIC's Proposal Development Center is seeking a Senior Proposal Coordinator to support proposal development/submission activities. The successful candidate will work collaboratively with his/her assigned proposal team and other Center team members to provide coordination support on a full range of proposals. Partial remote work is available for this position, but the candidate will need to be local to the National Capital region. This role is a hybrid of remote and onsite. When supporting unclassified deals, the work can be performed remotely and when supporting classified deals, the work is onsite.
Description of Duties:
- Assists proposal managers in providing day-to-day supervision of the proposal process as they plan and build high quality, winning responses to requests for proposals and Government solicitations.
- Assists proposal managers in maintaining the proposal schedule, configuration control of proposal files, planning/control documents, and baseline outlines in accordance with the RFP and the proposal review process.
- Works collaboratively with a wide range of personnel, including book bosses, technical and business subject matter experts, authors, capture managers, contracts managers, and production staff to facilitate efficient and effective proposal development.
- Supports proposal managers with proposal collaboration tool support, user access, artifact population, and backup.
- Serves as the interface between the proposal team and production staff and provides guidance and status reports to the proposal manager on production matters.
- Identifies and proactively helps resolve major writing and production problems.
- Facilitates desktop publishing, graphics, editing, and reproduction activities throughout the proposal lifecycle.
- Works closely with the proposal manager and color review chair to support reviews with management and internal subject matter experts, including setting up reviews, sending review invites/notices, preparing review materials, and merging review comments.
- Assists the proposal manager in reviewing proposal artifacts for compliance and responsiveness against solicitation requirements.
- Serves as backup to the proposal manager when he/she is not available to host stand-up meetings or answer questions.
- Bachelors Degree and 10 years or more of related experience ; Masters Degree and 8 years or more ; or additional years experience in lieu of degree.
- Demonstrated experience assisting in the preparation/maintenance of proposal management artifacts (e.g., outline, compliance matrix, schedule, and proposal cross-reference matrix).
- Experience mentoring junior personnel and new hires on coordination roles and responsibilities.
- Excellent interpersonal/communication (written and oral) skills and organizational skills.
- Ability to productively collaborate with a wide range of personality types while meeting assignment demands.
- Experience supporting local and virtual team members across various geographical locations.
- Demonstrated experience/ability to work efficiently and effectively with multiple deadlines and changing priorities.
- Ability to successfully execute multiple tasks simultaneously.
- Excellent computer skills, including high level of proficiency with Microsoft Office, particularly Excel, Outlook, and Word, and Adobe Professional.
- Local to the DC Metro area.
- Experience or familiarity with Virtual Proposal Center (VPC).
- Experience or familiarity with Adobe Illustrator and InDesign.
- Active Secret clearance is required.
COVID Policy: Prospective and/or new employees are required to adhere with SAIC's vaccination policy. All SAIC employees must be fully vaccinated and they must submit proof of vaccination on their first day of employment. Prospective or new employees may seek an exemption to the vaccination requirement at Contact Us and must have an approved exemption prior to the start of their employment. Where work is performed strictly at a customer site, customer site vaccination requirements preempt SAIC's vaccination policy.
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