Description
Job Category: Administrative & Facilities Job Family: Administrative Services Job Description:
Job Description
The Receptionist must convey a courteous and professional image for an organization.
They must have excellent communication and organizational skills, and the ability to multitask, especially in a high-pressure environment. They must also be proficient with programs such as Microsoft Word and Excel.
They will provide administrative support and customer service to both external customers and internal staff. They foster relationships. They assist vendors, schedule appointments, answer phone calls, and assist internal and external customers with their questions and concerns.
Their role is to perform basic administrative duties, receiving, recording, and transmitting information and required documentation
Role and responsibilities:
1. Attend the switchboard
2. Report the Official Gazette exchange rate
3. Liaise with DHL Courier, review invoices, and deliver packages
4. Receive visitors and suppliers
5. Prepare protective equipment for visitors and confidentiality agreements
6. Prepare meeting rooms with coffee breaks and other necessary items
7. Monitor the order and control of the Culinary Kitchen
8. Maintain the meeting room calendar
9. Update the extension list
10. Coordinate transportation for visitors
11. Support the Commercial Director and Operational Director with billing
12. Coordinate audits
13. Review INFOMX email
14. Monitor Nestlé coffee and vending machines
15. Organize and execute recurring or one time plant events
16. Support other administrative activities as needed
Key ingredients:
- High School degree
- Spanish fluency required
- Intermediate English required
- Good command of Windows computer tools (Word, Excel, Outlook).
- Good telephone skills
- Good command of general computer systems
- Excellent communication, organization
- Self-motivated, creative and flexible
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