Description
At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you'll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.
THE OPPORTUNITY:
As a Legal Secretary, you will perform high-level administrative and executive support assigned attorneys. This position interacts daily with top executives and requires the use of independent judgment and discretion in handling extremely confidential information with a wide variety of internal and external clients.
You will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
THE DAY-TO-DAY:
On any given day, you will:
- Manage complex schedules, phone calls, meetings and travel for high-level attorneys; maintain up-to-date and accurate calendars with complex scheduling requirements and serve as the point of contact between partners and employees.
- Arrange and coordinate all travel for assigned attorneys. Prepare agendas for meetings, organize and open executive conference calls; take notes at meetings.
- Manage multiple administrative projects and deadlines with a high degree of accuracy in a timely manner.
- Manage travel expenses, attorney time entry and prepare expense reports.
- Prepare correspondence, memoranda and other legal documents; proofread documents and check for appropriate formatting, spelling and grammar.
- Edit and format corporate and other legal documents as instructed, using Microsoft Office suite of software.
- Sort, date and read incoming correspondence, including email; prepare documents and packages for mail, messenger and overnight delivery.
- Complete client/matter forms; request conflicts of interest checks; open and maintain client and general files.
- Coordinate and follow through on requests and projects with other support departments (e.g., word processing, billing, receptionists, file/document clerks, office services).
- Flexibility and willingness to take on additional ad-hoc projects and responsibilities as needed.
YOU HAVE:
- At least 7 years of law firm experience, preferably in an executive assistant or similar role. Employee Benefits experience a plus.
- Self-starter, ability to work with autonomy in a team environment, ability to prioritize, proactively anticipate and solve critical issues.
- Ability to handle confidential material with tact and discretion.
- Analytical abilities and aptitude in problem-solving.
- Strong customer service orientation with superb follow through; excellent organizational skills and time management skills.
- Proofreading, attention to detail, strong writing and grammar skills a must.
- High degree of proficiency with MS Office, including Excel and PowerPoint.
- Knowledge of Carpe Diem, Elite, and document management systems or similar legal software
WHAT WE PROVIDE:
Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.
We are also proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 5.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.
MORE ABOUT SEYFARTH:
With more than 900 lawyers across 18 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.
Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.
If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
The salary range for this role is $95,000 to $115,000 annually, which is based on a 35-hour work week. This range is only applicable for jobs to be performed in New York. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.
We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).
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This position is based in New York, NY 10018
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