Administrative Secretary Job Listing at State of Vermont in St Albans, VT (Job ID 1F92AE3A-7EA1-4)

Description

How to Apply

DO NOT APPLY ONLINE: Interested applicants must send a brief cover letter, current resume including starting and ending month and year for each job, education, and a list of three (3) work-related references with daytime phone numbers, to:  Franklin County State's Attorney Bram Kranichfeld, bram.kranichfeld@vermont.gov, and to Executive Assistant Ashley Perry at sas.jobs@vermont.gov.  

Overview

The Franklin County State's Attorney's Office in St. Albans, Vermont is seeking a self-motivated, organized, and dependable person for an Administrative Secretary position providing administrative support to the State's Attorney's staff. The position is 40 hours per week, Monday-Friday, paygrade 20 with a pay rate range of $23.28 - $36.16 hourly. The position is eligible for State employee benefits.

Summary of Duties

Administrative and secretarial work directly supporting the work of the State's Attorney, Deputy State's Attorneys, and the office.  Must make timely and accurate decisions for efficient office management. Handle incoming calls, faxes, and emails. Accurately prepare, type and proof-read correspondence, forms and documents; transmit and file documents.  Proficient in MS Word, Excel, and Outlook. Data entry into the SAS and Judiciary case management systems. Responsible for office accounts, monitoring timesheets and leave slips, tracking inventory, supply ordering. Serves as liaison with the Executive Director's Office for various administrative requests. May calendar hearings, work and other events for the SA and DSA staff.   Must maintain strict confidentiality of all information relating to cases, and adhere to state and federal laws and policies. Must be timely in reporting to work and dependable in attendance. Must consistently demonstrate good judgment, courtesy and tact. Must establish and maintain effective working relationships with supervisors and co-workers, partner agencies and organizations, and the public. Must have excellent interpersonal skills. Must demonstrate empathy, emotional intelligence and maturity, particularly in dealing with victims of crime and other vulnerable populations. Must represent the office in a professional manner at all times.

Knowledge, Skills and Abilities

Working knowledge of office practices, procedures and equipment.  Ability to accurately use Microsoft Office programs and the SAS case management system(s). Ability to compose a variety of letters, emails, memoranda and reports with basic directions. Ability to communicate effectively orally and in writing (accurate spelling, grammar, punctuation). Ability to keep current with data entry (proficient typing skills required). Ability to work independently and carry out tasks with minimal instruction. Ability to make correct and timely decisions. Ability to monitor expenditures, purchase supplies, accurately file and retrieve office records, and compile data as requested by the State's Attorney or the Executive Director's Office.  Ability to correctly interpret and apply rules and regulations of the office and department.  Ability to learn the basics of Vermont's criminal justice system in order to provide appropriate information to law enforcement agents, court staff, attorneys, and the public in accordance with rules, policies and law. Ability to maintain strict confidentiality of information/data relating to cases and SA office work and adhere to state and federal confidentiality policies. 

Environmental Factors

Duties are performed in an office setting. Travel on limited occasions for which private means of transportation must be available. Pressure from deadlines and/or workload can be expected. 

Minimum Requirements

Associate's degree in business technology, secretarial science, paralegal studies, office management, or other relevant degree; or High School diploma or equivalent and three (3) years' experience in a professional office as a secretary or administrative assistant; or Completion of a one-year vocational/technical training program in business, secretarial science, office management or other relevant degree and one (1) years' experience in a professional office as a secretary or administrative assistant. A Bachelor's or Master's may be substituted for work experience on a semester for 6-month basis. A background check of applicants may be requested by the Department.

Equal Opportunity Statement The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

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