Administrative Services Director I Job Listing at State of Vermont in Montpelier, VT (Job ID FAF60680-1112-4)

Description

Overview

The Agency of Digital Services (ADS) is seeking an experienced, strategic leader to serve as the Director of Operations and Organizational Management. This role is responsible for overseeing a wide range of critical operational and administrative functions that directly support the agency's effectiveness and long-term goals.

 

The Director will manage financial operations, space utilization, employee experience initiatives, organizational development, onboarding/offboarding processes, recruitment efforts, and more. This position requires exceptional leadership, discretion, and a deep understanding of state systems and operational frameworks.

 

Key Responsibilities:

• Oversee operational functions including accounts payable, purchasing card management, telephony billing, and professional development programs.
• Manage agency-wide space planning and utilization in coordination with leadership and external partners.
• Lead employee engagement and organizational development initiatives to enhance workplace culture.
• Direct salary and benefits reviews, aligning compensation plans with budget goals.
• Supervise onboarding and offboarding processes, ensuring policy compliance and smooth transitions.
• Maintain the agency's organizational structure and manage staffing changes and reorganizations.
• Represent ADS in recruitment efforts and career fairs, managing related logistics and outreach.
• Serve as the primary liaison to the Department of Human Resources (DHR).
• Handle confidential and sensitive staffing and financial information with discretion.

 

Qualified Candidates Should Also:

• Demonstrate leadership in managing complex operational functions.
• Have strong financial acumen with experience in budgeting and resource allocation.
• Show expertise in organizational development and employee engagement.
• Have proficiency in systems including VTHR, Vantage, Excel, VISIO, and Adobe.
• Have working knowledge of VSEA bargaining agreements and DHR procedures.
• Have a high degree of professionalism and ability to manage confidential information.
• Show excellent communication, collaboration, and strategic decision-making skills.

 

This is a Confidential Director-level position due to its access to sensitive personnel and financial data and its strategic impact on agency operations.  A fingerprint-supported background check may be required based on the assigned job duties and location.

Who May Apply

This position, Administrative Services Director I (Job Requisition #52674), is open to all State employees and external applicants.

If you would like more information about this position, please contact Emily.Mascitti@vermont.gov

Resumes will not be accepted via e-mail. You must apply online to be considered.

Please note that multiple positions in the same work location may be filled from this job posting.
 

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

Master's degree in accounting, business or public administration, office administration or a related field AND one (1) year or more of professional-level experience performing and supervising (directly or indirectly) administrative functions for a moderate sized office, department or agency.

 

OR

 

Bachelor's degree in accounting, business or public administration, office administration or a related field AND three (3) years or more of professional-level experience performing and supervising (directly or indirectly) administrative functions for a moderate sized office, department or agency.

 

OR

 

Bachelor's degree AND five (5) years or more of professional-level experience performing and supervising (directly or indirectly) administrative functions for a moderate sized office, department or agency.

 

OR

 

Two years of full-time college coursework or associate's degree AND seven (7) years or more of professional-level experience performing and supervising (directly or indirectly) administrative functions for a moderate sized office, department or agency.

 

OR

 

High School diploma or equivalent AND nine (9) years or more of professional-level experience performing and supervising (directly or indirectly) administrative functions for a moderate sized office, department or agency.

 

OR

 

One (1) year or more of experience as an Administrative Services Manager III with the State of Vermont.

 

NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

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