Grants Management Analyst - Limited Service Job Listing at State of Vermont in Montpelier, VT (Job ID 05B04BFF-4DA2-4)

Description

Overview

The Agency of Commerce and Community Development (ACCD) is seeking two highly skilled dynamic individuals in public program administration and/or financial administration to join our team as Grants Management Analysts for work with the Department of Housing and Community Development (DHCD).  These positions will be working with the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant Program Disaster Recovery (CDBG-DR) to ensure compliance with all regulations and reporting requirements by the Department and Grantees to HUD and the State.  This will involve enforcing the compliance of over $67,845,000 the CDBG-DR funds.  The CDBG-DR Program funds provide grants to municipalities and organizations for disaster recovery involving the development of new housing and rehabilitation; infrastructure in support of housing; infrastructure involving the replacement of culverts, roads and bridges; floodplain restoration; brownfield clean up in support of buyouts; and planning activities in support of recovery activities such as watershed studies.  Work is performed under the general direction of the DHCD Federal Programs Director, and you'll be based out of the National Life Building in Montpelier, VT.

 

This limited service positon is full time, and is funded through 8/18/2031.

 

Work Examples:

• Provide oversight and financial analyses at an advanced professional level with a focus on grants management at a higher level of accountability;
• Ability to analyze and interpret complex laws, rules and regulations, to disseminate to grantees and staff with varying levels of experience:
• Multiple Federal Registers; Statutes; Regulations; and Guidance
• Develop written materials for guidance and policies, and templates to assist the Grantees

 

Financial Management

• In-depth review of Requisitions for accuracy, all the supporting back-up documentation, invoices, cancelled checks, analysis of spreadsheet details in comparison to Grant Agreement budgets;

 

Working knowledge of construction standards and management, with an emphasis on multi-family residential buildings:

• Labor Standards - Davis-Bacon, ensuring compliance with certified payrolls
• Procurement Standards under the Uniform Guidance 
• Contracting - System for Award Management (www.SAMS)
• On-site Monitoring 
• Conduct on-site construction inspections
• Final Program Report Reviews of projects, capturing the data for the beneficiaries to ensure meeting the National Objective.

 

Other skills & abilities desired:

• Strong attention to detail;
• Ability to operate various technology systems for reporting to HUD and Requisitioning funds;
• Ability to write summaries and solutions in instances on non-compliance;
• Ability to be a team player, with the patience and skill to train and mentor others;
• Strong leadership and interpersonal, public involvement, and oral communication skills;
• Conduct onsite and virtual Statewide Compliance Workshops;
• Ability to establish and maintain effective working relationships.

Who May Apply Class Definition

Consultative, analytical, technical, and compliance responsibilities at an advanced professional level for the Department of Housing and Community Development. Duties involve providing technical expertise to the grantees, administrators, consultants, staff and management with regard to regulatory compliance, specific to Labor Standards and the Davis-Bacon Acts; Procurement and Contracting, including Section 3 Requirements; Acquisition and Relocation activities under the Uniform Relocation Act; basic understanding of Construction Standards to carryout final inspections per Section 8 Housing Quality Standards for housing units and construction specifications for non-housing projects; scheduling and conducting onsite monitoring, evaluating grantee compliance against appropriate standards, developing monitoring reports of grantee compliance with federal, state and local laws and regulations; final program report reviews and clearance; issuance of Certificates of Program Clearance; reviewing and approving requisitions for payment that involves in-depth analysis of supporting documentation; conducting formalized training for municipal and regional officials, consultants, program administrators, state managers, and Department staff in all areas of program compliance; and managing the HUD Disaster Recovery Grant Reporting (DRGR) system and the  HUD integrated disbursement and information system (IDIS) to draw funds to reimburse grantees. Work is performed with considerable latitude for independent judgement under the direction of the DHCD Director of Federal Programs.

Environmental Factors

Duties are primarily performed in an office setting; however, some field travel is necessary for which means of private transportation must be available. Fieldwork may involve exposure to somewhat hazardous conditions to conduct site visits of projects under construction. Public speaking, particular in large groups, is required. Meetings with various advisory committees, public interest groups, municipal officials, and program staff may entail evening hours. Urgent deadlines can be expected. Encounters with adversarial groups, conflicting opinions, and public apathy may be anticipated.

Minimum Qualifications

Bachelor's degree AND five (5) years or more of experience in public program administration, community development services, environmental compliance, or financial and program management of federal programs.

OR

Master's degree AND three (3) years or more in public program administration, community development services, environmental compliance, or financial and program management of federal programs.

Preferred Qualifications

Bachelor's or Master's degree in public administration, political science, business administration, or a closely related field.

Experience working with HUD-funded grants or programs

Special Requirements

n/a

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

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