PROJECT COORDINATOR Job Listing at Tetra Tech in Ithaca, NY (Job ID 53108)

Description

The Opportunity:
Tetra Tech is adding a Project Coordinator to our team based in Ithaca, Albany, or Middletown, NY.  

Why Tetra Tech:
At Tetra Tech, we are Leading with Science to solve the world's most complex challenges.  Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world.  For over 50 years, we have been at the forefront of innovation and sustainability.  Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development.  Our work has improved more than 625 million lives around the world.

Your Impact:
Join Tetra Tech to make a real difference.  Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.

Position Summary:
The Project Coordinator/Project Management Assistant executes project management duties delegated by Project Managers in the successful planning and execution of Architectural/Engineering projects. This role provides technical and logistical project support, including schedule development, budget and scope tracking, coordination of specifications, and research of project-related topics. The position assists with managing internal project teams and deliverables to help ensure projects are completed on time, within scope, and in alignment with client and firm standards.

Essential Job Functions:
The following duties are considered essential to the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:

• Act as a strategic extension of the Project Manager by carrying out delegated project-management responsibilities—including technical documentation, coordination efforts, and project controls, helping to streamline workflows and support informed decision-making throughout the project lifecycle.
• Prepare, update, and monitor detailed project schedules to track milestones, deliverables, and critical deadlines, supporting proactive planning and helping ensure projects remain on schedule.
• Assist with monitoring project budgets and scope by tracking costs, labor, and changes, providing accurate and timely information to support financial control and scope management.
• Coordinate with internal project teams including administrative staff to track progress, manage deliverables, and support effective communication, helping ensure work is completed efficiently and in alignment with project goals.
• Support the development and coordination of front-end specifications, including logistical and procedural requirements, ensuring consistency, accuracy, and compliance with project and client standards.
• Conduct research on project-specific requirements, codes, standards, and technical topics to support project planning, design coordination, and informed project decisions. 
• Execute work in accordance with internal quality procedures, applicable codes, legislation, and industry standards to ensure project compliance and technical excellence.
• Actively pursue continuous learning opportunities to maintain a high degree of technical knowledge and professional competency in structural engineering.
• Promote and maintain a culture of safety by working in a safe manner at all times and promptly reporting all health and safety incidents or concerns.
• Perform additional tasks as required to support project goals, team objectives, and company initiatives.

Required Qualifications:

• Bachelor's degree with 5+ years of experience supporting project management activities within the architecture, engineering, and construction (AEC) industry.
• Strong interpersonal and organizational skills with the ability to collaborate effectively in a team-oriented environment and manage multiple priorities.
• Proficiency with project scheduling software, such as Microsoft Project or equivalent tools.
• Proficiency with project scheduling software, such as Microsoft Project or equivalent tools.
• Active and clear driver's license, including a successful clearance of a Motor Vehicle history check.

Preferred Qualifications:

• Experience with K-12 educational facilities projects.
• Proficiency with building energy modeling concepts and software.

Physical Requirements:

• Ability to remain in a stationary position (sitting or standing) for extended periods while performing computer-based tasks, attending meetings, or preparing design documentation.
• Frequent use of hands and fingers to operate computers, printers, and other office equipment.
• Visual acuity to review detailed drawings, specifications, and computer screens for extended periods.
• Ability to clearly communicate through speech, hearing, and written correspondence in person, virtually, and via telephone.
• Ability to travel to and from project sites, client meetings, and other offices as required.
• Physical capability to walk, stand, climb stairs or ladders, and navigate uneven terrain, active construction sites, and partially completed structures.
• Ability to occasionally lift and carry materials, drawings, or equipment weighing up to approximately 25 pounds.
• Capacity to use personal protective equipment (PPE) such as hard hats, safety glasses, vests, and steel-toed boots when required.
• Tolerance for varying environmental conditions, including exposure to weather, noise, and dust during site visits.

Work Environment / Environmental Factors:

• The majority of work is performed in a professional office setting with a collaborative, team-oriented atmosphere.
• Work involves extensive use of computers, digital communication tools, and design software in an open or hybrid office environment.
• This role requires frequent interaction with project teams, clients, consultants, and other stakeholders through in-person meetings, video conferences, and phone calls.
• Periodic travel to construction sites, client offices, and off-site meetings is required.
• Work at project sites may involve exposure to active construction environments, including noise, dust, varying temperatures, and weather conditions.
• The position requires adaptability to shifting project priorities, client expectations, and multidisciplinary coordination.
• Work may occasionally involve tight deadlines, multiple concurrent projects, and high attention to detail under time-sensitive conditions.
• Collaboration across multiple time zones or with remote team members may be necessary, depending on project scope and firm structure.

Additional Information:

• This is a full-time, regular position, with typically standard working hours between 8am – 5pm, Monday through Friday. However, this position may require occasional extended hours to meet project milestones, deadlines, or client needs.
• This position is considered hybrid, with a 20% office presence, 10% site visits and/or client meetings, and 70% remote presence (ability to work from a home location). This arrangement is subject to review and may change based on project need or at the company's discretion.    

Anticipated Hiring Range: 
•    $75,000 - $85,000. Please note that this range reflects the pay scale that Tetra Tech reasonably expects to pay for the role. The salary will also depend on various factors, such as job duties and requirements, and relevant experience and skills.

Life at Tetra Tech:
The perks of working at Tetra Tech include:

• Comprehensive and market-competitive benefits.
• Merit-based financial rewards.
• Flexibility and company-wide commitment to work/life balance.
• Collaborative team atmosphere that values the contributions of all employees.
• Learning and development opportunities for ongoing professional growth.  .

About Tetra Tech:
Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.

Tetra Tech is proud to be an Equal Opportunity Employer.  All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.

We invite applications from all interested parties.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
LinkedIn: @TetraTechCareers
X (Twitter): @TetraTechJobs

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Please no phone calls or agencies.

• Organization: 143 INE