Description
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Contract Manager
Job Title: Contract Specialist IV
Agency: Health & Human Services Comm
Department: OADRC
Posting Number: 9174
Closing Date: 10/18/2025
Posting Audience: Internal and External
Occupational Category: Community and Social Services
Salary Group: TEXAS-B-22
Salary Range: $4,801.16 - $4,993.20
Pay Frequency: Monthly
Shift: Day
Additional Shift: Days (First)
Telework: Eligible for Telework
Travel: Up to 25%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 701 W 51ST ST
Other Locations: Austin
MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK
Brief Job Description:
The Texas Health and Human Services Commission (HHSC) Community Services (CS) department seeks a highly qualified candidate to fill the position of Contract Specialist IV – Contract Manager. This position reports directly to the Contract Oversight and Compliance Manager of the Office of Aging and Disability Resource Centers (OADRC). The OADRC Contract Manager will serve as the primary liaison for all contractual accountability activities for the Aging and Disability Resource Centers they are assigned, serving as a backup contact when needed for other ADRCs.
As a Contract Specialist for OADRC, this position performs highly complex and advanced consultative and technical tasks related to developing, overseeing, interpreting, and coordinating the enforcement of Health and Human Services (HHS) sub-recipient and other contracts as assigned. In addition, the selected candidate will provide support in contract management, performance monitoring, funding allocation, solicitation development, and budget reviews.
The OADRC Contract Manager interacts routinely with HHS divisions and management, contractors, stakeholders, organizations, and other state agencies. The position is a subject matter expert in assigned workgroups and other contract activities. Other accountability responsibilities include authorizing disbursements; coordinating management and productivity improvements, participating in monitoring expenditures for contracted state and federal funds; ensuring grant match attainment; supporting monitoring of compliance with service provision and program requirements; developing amendments; coordinating critical data requirements, and providing data analysis. This position will also maintain reports on contractor performance and provide information on goal attainment barriers and risks.
The ideal candidate thrives in an environment that emphasizes teamwork to achieve excellence through high professional standards, personal accountability, and critical thinking. This position works under minimal supervision with considerable latitude for initiative and independent judgment. Responsible for other contract management activities as assigned.
Essential Job Functions (EJFs):
Provides advanced technical knowledge related to contract management and program performance. Facilitates authorization of all funding disbursements. Facilitates amendments to contracts within established protocols. (20%)
Consults and communicates, individually or collectively, with contractors, community stakeholders, and state and local authorities involved in the service delivery system to identify needs, resolve problems, and monitor and discuss the effectiveness of programs and services. Coordinates information needs of contractors with other divisions. (20%)
Provides consultation and technical assistance to contractors on contract issues and interpretation of policies and procedures related to contract management. Develops procedures to ensure accountability and documentation related to performance measures and contract management. Prepares and distributes responses/feedback concerning performance measures and contract deliverables (20%)
Collaborates with colleagues to identify and resolve issues. Communicates plans and changes to plans to contractors individually and collectively. Collects information and prepares legislative and/or management responses as directed by leadership. (15%)
Oversees the coordination of procurement-related activities such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and solicitation approvals. Reviews specifications that have been prepared for solicitations. (15%)
Facilitates contract termination and closeout, including the review and analysis of all program reports and actions, equipment reconciliation (if applicable), and record disposition according to contract terms. (5%)
Knowledge, Skills and Abilities (KSAs):
Knowledge of: the principles and practices of contract administration, management and monitoring, contract performance management and monitoring procedures, and state and federal laws, rules, regulations, policies, and procedures relevant to contract.
Skill in: Communicating effectively both orally and in writing, Skill in establishing and maintaining effective working relationships.
Ability to: Identify and analyze problems, evaluate alternatives and propose effective solutions, interpret and analyze statutes, analyze, evaluate and summarize management records for accuracy and conformance to procedures, rules and regulations, draft clear and concise reports and correspondence regarding findings, and use Microsoft Office products.
Registrations, Licensure Requirements or Certifications:
A Certified Texas Contract Specialist (CTCM) is required.
A Certified Texas Contract Developer (CTDM) is preferred.
Initial Screening Criteria:
Graduation from an accredited four-year college or university. A degree with major coursework in business administration, human resource management, finance, public administration, or a related field is generally preferred. Experience may be substituted for education on a year-for-year basis.
At least 3 years of full-time professional work experience in a large public sector organization in contract management.
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Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
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