Description
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Grant Specialist IV
Job Title: Grant Specialist IV
Agency: Health & Human Services Comm
Department: BCCS CDC SAL-OP
Posting Number: 10923
Closing Date: 11/17/2025
Posting Audience: Internal and External
Occupational Category: Community and Social Services
Salary Group: TEXAS-B-23
Salary Range: $5,098.66 - $8,304.83
Pay Frequency: Monthly
Shift: Day
Additional Shift:
Telework:
Travel: Up to 15%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 4601 W GUADALUPE ST
Other Locations:
MOS Codes: No military equivalent
Brief Job Description
Under the direction of the Family Clinical Services (FCS) Policy Director, the Grant Specialist IV performs advanced grant development, coordination, and administration work in support of the Texas Cancer Prevention and Control grant funded by three separate areas of the Center for Disease Control and Prevention (CDC): The National Breast and Cervical Cancer Early Detection Program (NBCCEDP), the National Comprehensive Cancer Control Program (NCCCP), and the National Program of Cancer Registries (NPCR). Work involves grant coordination and collaboration with the following programs: Texas Breast and Cervical Cancer Services (BCCS) program at the Health and Human Services Commission, and the Texas Cancer Registry (TCR) and Texas Comprehensive Cancer Control Program (TCCCP) at the Department of State Health Services.
The position is responsible for the overall submission of grant deliverables for the three programs, including budget amendments, annual progress reports and updated workplans, applications and close-out reports, according to federal and state rules and regulations. Serves as liaison between the agencies and grant funding sources by attending meetings and conference calls, responding to information requests, developing and implementing procedures to enhance communication and collaboration, and resolving issues between parties involved.
The position directly supports the BCCS program. Work involves developing, overseeing, and evaluating BCCS workplan plans and timelines to ensure timely and accurate submission of grant deliverables and program projects. Develops and implements procedures for BCCS program activity development. Supports the BCCS program in other ways including, but not limited to, responding to public inquiries, developing training and hosting webinars, creating documents to share with external stakeholders, and answering the women's health phone line.
Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.
Essential Job Functions
GRANT ADMINISTRATION AND REPORTS: Coordinates, develops, and submits the grant application every five years as well as quarterly and annual progress reports. Monitors the implementation, management, evaluation, and close-out of grants according to federal and state rules and regulations and agency policy and procedures. Coordinates with fiscal and program staff to develop applications, reports and budget justifications and revisions. (20%)
GRANT COORDINATION: Serves as a liaison between the agency, the Department of State Health Services, HHSC Federal Funds Office, and federal entities. Responsible for scheduling and attending meetings and conference calls, responding to information requests, and resolving issues between parties involved. Facilitates cross-functional and inter-agency work groups to develop programmatic objectives, workplans, and budgets. Interprets policies, rules, or regulations; provides guidance to others regarding grant administration; and resolves related issues and concerns. Develops and writes standard operating procedures related to grant management and other program related activities. (20%)
WORK PLAN STRATEGIES & ACTIVITIES: Serves as lead or co-lead on workplan strategies and activities. Completes workplan strategies and activities and special projects in a timely manner. Consults with data manager/evaluator as needed to analyze data and recognize trends to plan, implement, and modify work plan activities. Identifies, develops, and carries out quality improvement and process improvement initiatives while ensuring program strengths are continued. Makes recommendations to improve successful completion of grant deliverables. (25%)
STAKEHOLDER COMMUNICATIONS: Coordinates information requests from internal and external stakeholders. Maintains and monitors shared mailbox(es) to respond and track inquiries. Develops and coordinates grantee communications. Consults with appropriate team members to resolve grantee issues. Tracks Medicaid for Breast and Cervical Cancer (MBCC) applications and ensures application is complete. Maintains confidential and sensitive protected health information according to HIPAA regulations and HHS policy. Provides training and technical assistance to grantees. Provides webinar logistical support and follow-up. Works with appropriate agency staff to develop, maintain, and review BCCS program content to ensure current information is available and meets accessibility requirements. Develops and edits program content on HHSC's website and HealthyTexasWomen.org web page, policy manuals, handouts, and other materials based on program needs. Provides support to the women's health phone line. (20%)
OTHER DUTIES: Performs other duties as assigned to support the agency, division, and department. (5%)
Knowledge, Skills, and Abilities
Knowledge of:
State and federal laws and regulations pertaining to breast and cervical cancer services.
Grants' management and project management practices.
Skill in:
Use of computer and applicable software.
Project management and time management.
Coordination and collaboration.
Ability to:
Communicate effectively, both verbally and written, with internal and external stakeholders.
Meet multiple competing deadlines, identify and promptly communicate issues, and shift priorities as needed.
Research and analyze policies, programs, rules, and legislation.
Plan, organize, and facilitate productive meetings with a diverse group of stakeholders.
Think critically, identify and analyze problems, and proactively demonstrate initiative to resolve issues.
Navigate webcast and video conferencing software and successfully utilize Microsoft Office Products.
Registrations, Licensure Requirements or Certifications
N/A
Initial Screening Criteria
Graduation from an accredited four-year college or university with major coursework in public health, social work, public administration, business administration or related field.
At least one year of experience in the development, coordination, and monitoring of grant applications and deliverables is preferred.
Additional Information
N/A
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Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
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