Program Coordinator Job Listing at UAMS in Little Rock, AR (Job ID R0054225-2)

Description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
 

Closing Date:

05/12/2024
Type of Position: Instructional Development
Job Type: Regular
Work Shift:

Sponsorship Available:

No
Institution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department: ICE | CORE Volunteer Services IOP NC

Department's Website:

Summary of Job Duties: This position is an integral part for The Office of Volunteer Engagement and Patient Experience and serves as the central point to provide program support for the Center activities. This position also greets and assists patients, families, volunteers, guests, advisors and staff. It is essential that this individual reflects knowledge of and commitment to patient- and family-centered concepts and approaches, and provides excellent customer service to assist in supporting the needs of our patients and families.
Qualifications:

Qualifications:

• Bachelor's Degree or equivalent combination of education and experience.
• Minimum of 2 years administrative or program coordination experience.
• Strong customer service skills; high level of written, oral, and interpersonal communication skills; strong technical skills--proficient with MS Office Suite; basic understanding of financial spreadsheets/budget preparation; attention to detail; good judgment; critical thinking skills; enthusiastic about helping others.

Additional Information:

Responsibilities:

• Maintain group/council rosters and coordinate department meetings and minutes.
• Collaborates with Communications and Marketing to update webpages and social media.
• Manages the Associate Chief Quality Officer's and Director's calendars.
• Responds to patient/family requests as needed. Coordinates special meetings.
• Assists with onboarding process for employees and volunteers
• Provides support for correspondence as requested.
• Monitors and approves program expenditures ensuring that budget allocations are accurately maintained; prepares or assists in preparation of proposal for funding or funding continuation.
• Responsible for processing accounts payable/receivable.
• Coordinates travel, processes travel reimbursements.
• Schedules and follows up on department maintenance and IT needs.
• Compiles and prepares reports (i.e. budgets and spreadsheets).
• Collaborates with departments to plan and coordinate events within budget perimeters.
• Responsible for creating purchase requisitions, including follow through to payment of invoices.
• Provides interpretation of applicable rules, laws and regulations.
• Oversees routine office functions, including opening and closing of office daily.
• Department liaison for the Suite.
• Working knowledge of departments to answer questions in the absence of team members.
• Provides backup support to other staff as needed.
• Assists with meal ticket distribution and documentation.
• Validates parking tickets for suite visitors.
• Assists volunteers in documenting service hours.
• Performs other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Optional Documents:

Proof of Veteran Status
Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements: Annual TB Screening, Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity: Hearing, Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking
Frequent Physical Activity: Hearing, Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking
Occasional Physical Activity: Crouching, Kneeling, Lifting, Pulling, Pushing, Reaching, Repetitive Motion, Stooping
Benefits Eligible: Yes

 Apply on company website