BLANK AST 3 (Admin Support Specialist) Job Listing at University of California in Davis, CA (Job ID 68835)

Description

Department Description

This position provides administrative and procurement support to the SCM: Distribution & Logistics. Duties include, but are not limited to inventory management, invoice payment, initiating Oracle documents, reordering supplies, equipment management, customer service desk, and a wide variety of financial activities.

SCM: Distribution & Logistics is a multifunctional organization with four separate locations providing services to the Davis campus and medical-center community. It is comprised of the Aggie Surplus & Services, Mail Services, Central Receiving, SCM Stores, Microscope Services and related programs. The position is responsible for administrative and procurement activities for the department's business units.

Position Information

Apply by Date                      

5/23/2024 

Salary Range                        

$27.34/hr. - $39.18/hr.   

Appointment Type                   

Career

Number of Positions

1

Percentage of Time                 

100% Fixed

Shift Hours                               

Manager will advise 

Location                                   

Davis 

Union Representation              

Yes  CX

Benefits Eligible                       

Yes 

PHYSICAL DEMANDS

• Position requires lifting up to 70 lbs. Ability to safely perform heavy tasks using continuous movement (e.g. stoop, bend, reach, twist; climb, squat, etc.) to lift and move cumbersome objects.
• Work in busy customer areas with occasional loud noises.
• Must be able to stand for long periods.
• Long periods of work sitting in front of a computer. 

WORK ENVIRONMENT

• Position will participate in the Department of Motor Vehicles (DMV) Pull Notice System
• A valid California Driver's License is required.
• Position may, at times, require employee to work with or be in areas where hazardous materials and/or infectious diseases are present.
• Ability to work a flexible schedule; work occasional overtime; work occasional varied lunch hours, and work occasional weekends and holidays. Restricted vacation during peak periods.
• Remain flexible and willing to work/travel to UCDMC Mail Services in Sacramento. When assigned to work at UCDMC Mail Services, must participate in UCDMC's Medical Clearance Program that involves a TB skin test, and confirmation of immune status for measles, rubella, and varicella.
• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience with replenishment and inventory management concepts, systems, techniques, and procedures.
• Demonstrated experience with a wide range of computer software programs for data analytics (i.e. Excel), presentation, and communications.
• Experience establishing priorities, organizing tasks, and completing projects timely and accurately.

Minimum Knowledge, Skills, and Abilities (KSA):

• Quantitative and analytical skills to recognize and calculate inventory adjustments, price discrepancies, and the steps necessary to fix them.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:   

• Experience with accounting principles, procedures, and practices.
• Experience with purchasing procedures in order to complete purchase orders and purchase requisitions accurately and completely (UC Davis preferred).
• Experience with Oracle Financials.
• Experience shipping commodities, including hazardous materials, via express carriers.

Preferred Knowledge, Skills, and Abilities (KSA):

• Knowledge and understanding of E-Procurement and Strategic Sourcing functions.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. 

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. 

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. 

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.