Description
Department Description
Department Purpose
This position is one of two academic personnel specialists in the Phoenix Cluster serving the departments of Entomology and Nematology, and Plant Pathology within the College of Agricultural and Environmental Sciences.
Administrative offices are located in Hutchison Hall and Briggs Hall. There are approximately ~45 PI's and approximately ~24 administrative cluster staff with more than 500 employees in the departments. The cluster also supports 2 graduate programs and 3 undergraduate majors.
Job Summary
Under general supervision, provides high-level analytical and administrative support to the department chairs for all actions pertaining to academic personnel for the Phoenix Cluster. Independently prepare academic merit, promotion, appraisal, new appointment dossiers, and term appointments. Facilitate all academic recruitments. Serve as first point of contact for academic leave requests.
Provide general support to the department chairs, including scheduling meetings, maintaining calendars, and drafting/editing correspondence.
Serve as a liaison between international visitors and Services for International Students and Scholars (SISS) regarding Visa processing.
Coordinate and assist with preparing academic personnel reports and records. Prepare administration portion of the Agricultural Experiment Station (AES) reporting for department faculty, including annual reports. Work with Phoenix Cluster CAO to manage, track deadlines, and resolve administrative and logistical issues with regard to academic personnel.
Position Information
Apply by Date
May 13th 2024
Salary Range
$31.85/hr. - $41.42/hr.
Appointment Type
Career
Number of Positions
1
Percentage of Time
Full-Time, 100%
Shift Hours
Manager will advise
Location
Davis, CA.
Union Representation
Yes – CX
Benefits Eligible
Yes
PHYSICAL DEMANDS
- Lift, move and carry boxes weighing up to 25 lbs.; hand trucks and carts are available.
- Sit at computer and use mouse and keyboard for long periods of time.
- Work in a demanding environment with multiple competing deadlines and frequent interruptions.
WORK ENVIRONMENT
- UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
https://ucdavispolicy.ellucid.com/documents/view/271
- Work flexible and occasional overtime to meet project deadlines and/or operational needs.
- Build an inclusive environment where diversity is sought and welcomed.
- Completion of the Academic Personnel Certificate series through UC Davis Learning and Development within 18 months of hire date.
- Interact with others in a respectful and professional manner.
- Work with other college Academic Personnel Specialists to share and determine best practices; provide support to new Academic Personnel Specialists within the college.
- Work independently, showing initiative, self-motivation, good judgment, and originality.
- Work as an integral team member to support organizational goals and objectives.
- Exercise discretion and confidentiality when managing sensitive issues and information.
QUALIFICATIONS
Required:
Minimum Education/Experience
- Experience interpreting and applying academic personnel policies, including employment regulations and procedures in a higher education setting.
- Experience in the recruitment and advancement of faculty.
- Experience organizing, prioritizing and managing projects and workload to meet multiple, often conflicting, deadlines.
- Experience composing and editing documents and correspondence for accuracy, consistency of format and grammar, and professional appearance and style.
- Experience performing administrative support functions in an executive level office environment, including using computer applications that support these functions.
Minimum Knowledge, Skills, and Abilities (KSA)
- Interpersonal and communication skills to professionally and collaboratively interact with individuals from diverse cultural backgrounds and perspectives
Preferred:
Preferred Education/Experience
- Experience using MyInfoVault, RECRUIT,APHID, REEport, NRS, iGlobal.
Preferred Knowledge, Skills, and Abilities (KSA)
- Knowledge of Federal/State policies and procedures governing the submission and maintenance of the Agricultural Experiment Station projects.
SPECIAL REQUIREMENTS
Background Check
This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
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