Description
About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.
Departmental Overview
University Development and Alumni Relations (UDAR) strengthens Berkeley's excellence through engagement with alums, parents, undergraduate and graduate students, and friends of the University, raising public awareness about Berkeley, and increasing private philanthropy. UDAR provides overall direction for the campus's philanthropic advancement strategies and works to strengthen unit development in partnership with campus fundraisers. UDAR handles a range of central activities and services encompassing communications, stewardship, prospect development, and gift management.
Donor Relations Overview
An active advocate for donor interests at Berkeley, the Donor Relations team manages an array of programs that acknowledge and recognize donors for their giving in meaningful ways, report to them on the impact of their philanthropy, and deepen their engagement with the campus.
Position Overview
The Donor Relations Coordinator's role involves activities associated with reaching, serving, and engaging donors through programs, events, and services designed to recognize and acknowledge their campus philanthropy. Involves managing and executing campuswide donor acknowledgment and correspondence programs, with an emphasis on those of the Chancellor and Vice Chancellor that are targeted at the campus's most generous donors. Translates donor needs and priorities into customized programs to create, enhance, and sustain relationships between the campus and donors. These programs support the objectives of timely, accurate, and personal stewardship and cultivation of major and principal gift donors, and provision of a foundational level of stewardship for the campus's entire donor base.
Application Review Date
The First Review Date for this job is: June 7, 2024
Responsibilities
- Develops and implements programs and communication strategies designed to acknowledge donors for their campus philanthropy. Under general supervision and exercising limited discretion and professional judgment, administers the Chancellor's gift acknowledgment program and the Acknowledgment Service Program, as well as special correspondences such as Chancellor's and Vice Chancellor- UDAR's birthday and holiday greetings. Serves as the intake point for gifts meeting acknowledgment criteria for the various programs, researching gifts and the donors who made them according to standard process of the department, posting contact reports and record of the acknowledgments to the campus's advancement database once letters are sent, filing/e-filing gift documentation and correspondence, and tracking the dates associated with key steps in the process to monitor turnaround time.
- Develops and maintains reports, providing basic analysis of program trends. Generates reporting needed for the operations of acknowledgment programs, including the Chancellor's and Vice Chancellor's, as well as the Chancellor's and Vice Chancellor's birthday and holiday card programs. Works with Advancement Information Systems colleagues as needed for report maintenance and updates. Collects data related to program operations and suggests enhancements and improvements based on findings.
- Assists in identifying new Builders of Berkeley as part of the Chancellor's acknowledgment program, sets up all the communications pieces for the Executive Director's outreach to new Builders, and participates in the creation and delivery of the post-event packages. Manages tribute notifications for memorial and honorific gifts. Responsible for interfacing with donors through the donor services email account and phone line to provide timely responses to inquiries received.
- Manages data regarding first-name salutations for donor correspondence from the Chancellor and Vice Chancellor. Manages donor and gift data integrity by researching gift information and submitting update requests. Handles special projects/assignments related to acknowledgment activity and involving interaction with donors as required. Handles special projects/assignments involving interaction with donors, as required.
Required Qualifications
- Minimum two years of experience applying thorough knowledge of the basic concepts, principles, and procedures of building and maintaining effective relations with internal and external constituencies.
- Demonstrated knowledge of donor relations in a higher education environment or a similar complex organization, including its mission, goals, objectives, programs, achievements, infrastructure, and issues of concern.
- Thorough written, verbal, and interpersonal communication skills, as well as the tact and political acumen to effectively represent the campus.
- Thorough research, analytical, and critical thinking skills, including sound judgment and decision-making skills and the skill to correctly identify real and potential problems, advising management as required, and proposing effective strategic resolutions.
- Thorough knowledge of Google suite and Microsoft Office suite including formulas, conditional formatting, sorting, and mail merges.
- Skill in project management and meeting deadlines.
Education Level
- Bachelor's degree in related area and / or equivalent experience / training
Preferred Qualifications
- Experience with Excel Macros
Salary & Benefits
- This is an exempt, monthly paid position, eligible for UC benefits. For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary range that the University reasonably expects to pay for this position is $77,000 to $82,000, commensurate with experience.
How to Apply
To apply, please submit your resume and cover letter.
Other Information
- This is a hybrid position with 80% remote work eligibility.
- This is a Bay Area/Northern CA-based position.
- This is not a Visa opportunity.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
The University of California's Affirmative action policy.
The University of California's Anti-Discrimination policy.
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