EXECUTIVE ASSISTANT Job Listing at University of California in Irvine, CA (Job ID 63139)

Description

Required Qualifications
Job Opening ID: 63139 Reports To: Assistant Dean of Business and Operations Working Title: EXECUTIVE ASSISTANT Department: Pharmaceutical Science Bargaining Unit: 99 FLSA: Exempt Payroll Job Code: 007384 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: 8-5, M-F Employee Class: CAREER

 

Position Summary:
  The UC Irvine School of Pharmacy & Pharmaceutical Sciences is the first public pharmacy school in the Los Angeles-Orange County region. Its faculty and programs span a continuum from discovery, development, and delivery of new drugs, devices, and diagnostics all the way to optimizing medication therapy in patients and patient populations. The school offers a BS in Pharmaceutical Sciences, MS in Pharmacology, PhD in Pharmacological Sciences, and Doctor of Pharmacy (PharmD.) https://pharmsci.uci.edu As part of the Susan & Henry Samueli College of Health Sciences, we actively collaborate with schools and programs in medicine, nursing, and population, public health, and the Susan Samueli Integrative Health Institute to educate, train, and mentor the next generation of pharmaceutical scientists and clinical pharmacists. The school's mission is to be a driving force for advancing health and wellness of individuals and society.

 

The Executive Assistant provides comprehensive support to the dean, including managing information, communications, projects, events, and complex calendars. Responds to requests and inquiries from faculty, staff, students, and the public. Prepares travel arrangements, background information, and briefing materials for the dean's meetings. Ensures office operations run smoothly in the dean's office; develops and implements processes as needed. The ideal candidate demonstrates excellent communication skills, diplomacy, discretion, and good judgment in resolving issues.
    Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

 

  $61,100.00 - $107,100.00 (Annual Salary)

 

Department Website:   https://pharmsci.uci.edu/

 

Required:

• Bachelor's degree / or equivalent experience / training
• Ability to establish and maintain cooperative working relationships with other staff members, faculty, students, and supervisors. 
• Solid analytical / problem-solving skills. 
• Skill to work independently and yet have the ability to effectively collaborate and coordinate with others. 
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing. 
• Demonstrated ability to prioritize workload involving multiple functions and to meet deadlines with minimal supervision or direction and to complete assignments in an environment with frequent interruptions and distractions. 
• Ability to multi-task with demanding timeframes. Strong service orientation Ability to use discretion and maintain a high level of confidentiality

 

Preferred:   Familiarity with the organization's processes, protocols and procedures. Thorough knowledge of common organization-specific and other computer application programs.

 

Special Conditions Required:
  May require occasional evening or weekend work

 

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu

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