FINANCIAL ANL 3 (Financial Office Manager) Job Listing at University of California in Davis, CA (Job ID 65776)

Description

Department Description

The Department of Computer Science is a large complex research unit, one of eight academic departments in the College of Engineering, and provides instruction and research within specialty areas of engineering. The Department has 40+ faculty, 3 technical IT Support staff, 15 administrative staff and administers a large UG program (~1800 students), two graduate programs: M.S. and Ph.D. (~400 graduate students) and considering various ways to increase revenue to the unit (i.e., online certifications and courses). Computer Science has a large service component to other programs which teaches over 11,000 students per year (over 47,000 SCH). The department continues to hire new faculty increasing the amount of extramural funding brought into the unit.

Within the Department of Computer Science serve as a working manager, managing all financial aspects within the department as well as supervise and serve as the principal trainer and resource for financial office staff on financial procedures, policy, and general office operation matters. Under the general direction of the Chief Administrative Officer, provides long-range financial planning and forecasting. Responsible for pre- and post-award grant processes, budget preparation, analysis, and forecasting, and the control of complex budgets. This position serves as the compliance officer for extramural funding, gifts, contracts, and department funding. Manages effort reporting, cost sharing, and participates in the financial planning for a wide variety of extramural funding. Gather, manage, and analyze financial data from a variety of revenue streams, including state general funds, state and federal grants, private grants, gifts, and other funding sources. Act as departmental compliance expert in University policy and procedure for departmental business processes, including hiring, purchasing, travel and entertainment processes. Assist the CAO in long-range financial planning and forecasting of extramural and department operating accounts.

This is a critical position with independent management responsibility for financial support services. Work is performed autonomously under the general direction of the CAO.

4-WEEK RECRUITMENT PERIOD: Applicants will be screened on a biweekly basis. The position can be filled prior to the removal date.

Position Information

Apply by Date                    

5/13/2024

Salary Range                      

$72,300/yr. - $131,100/yr.

Appointment Type                 

Career

Number of Positions

1

Percentage of Time               

100%

Shift Hours                               

Monday - Friday, 8am - 5pm

Location                                 

Davis, CA

Union Representation            

No

Benefits Eligible                     

Yes

PHYSICAL DEMANDS

• Physical Demands: Sit for prolonged periods of time at a computer terminal.

WORK ENVIRONMENT

·       Limited vacation usage during fiscal close.

·       Occasionally work outside the standard work schedule of M-F, 8am-5pm to meet operations or grant deadlines, usually at short notice.

·       The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

·       Bachelor's degree in related area and /or equivalent experience / training,

·       Experience with supervision of career (full time) staff, including providing leadership, direction, and oversight of the staff supervised.

·       Experience in financial analysis, forecasting, and strategic planning to analyze and

·       compile financial data and reports including technical skills to run pivot tables, use Smartsheet, and similar data tools.

·       Experience as a compliance officer for federal, state, and private foundation, and industry awards.

·       Experience in submitting complex grant proposals and post award financial management and reporting.

·       Experience with establishing and controlling complex budgets and review of financial ledgers; including follow up related to corrections; and activities associated with fiscal closing.

Minimum Knowledge, Skills, and Abilities (KSA):

·       Excellent writing and communication skills to establish policy, develop procedures, and communicate change.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:   

·       Experience with and skills to evaluate and identify problems, inefficiencies, lack of policy, and non-compliance issues.

Preferred Knowledge, Skills, and Abilities (KSA):

·       Knowledge of UC policies, financial operating procedures, and financial systems/programs.

·       Organizational skills to work with changing priorities, demanding workload, and be able to make decisions based on established guidelines and rules (or lack thereof).

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.