Description
Required Qualifications
Job Opening ID: 66135 Reports To: PALCard and Low Value Purchasing Manager Working Title: PALCARD AUDITOR Department: Procurement Services Bargaining Unit: 99 FLSA: Non-Exempt Payroll Job Code: 004627 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: M-F, 8-5 (Hybrid) Employee Class: Career
Position Summary: The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers—striving to make it as easy as possible for people to get the services they need, when they need them. The Procurement Services team leads through collaboration and best practices the acquisition of quality goods and services by implementing processes and procedures that deliver high quality expertise, significant value, and excellent customer service
Uses professional financial service concepts to improve compliance, clarify policy, and maintain accurate records of audit findings for the PALCard Audit Program. Continually customizes analytics, procedures, and documentation of the Audit Program for the purpose of identifying higher risk transactions, purchasing compliance, review, and evaluation. Communicates accurate audit findings to cardholders, reviewers, management, and Internal Audit when necessary. Applies the University's Procurement Card Program (PALCard) and Low Value Purchase Order system to review, analyze, resolve, and audit purchase transactions. Processes all card applications via KFS and Access Online US Bank interface, close accounts, and assists in training all new cardholders. Manages various PALCard functions and special projects including training student employees with data mining and recordkeeping activities.
Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
https://www.procurement.uci.edu/
- 3 or more years of experience in purchasing goods and services or auditing
- Bachelor's degree in related area and / or equivalent experience / training. in Business Administration, Accounting
- Working knowledge of applying and interpreting procurement/financial processes, low value purchasing risks, control policies and procedures, Strong knowledge of financial data management and reporting systems
- Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail with confidential information, ability to multi-task in a high-volume environment, organizational skills
- Effective verbal and written communication skills, sound judgment and decision making.
- Ability to function effectively as a member of a team. Ability to adapt to changing priorities.
Preferred:
- Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
- Skills to provide coaching and mentoring to support staff.
Special Conditions Required:
- Must pass a background check.
- Hybrid work schedule within office meetings 4 times a month and as necessary for training meetings
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
- Background Check and Live Scan
- Legal Right to work in the United States
- Vaccination Policies
- Smoking and Tobacco Policy
- Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
- California Child Abuse and Neglect Reporting Act
- E-Verify
- Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu
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