PROCUREMENT SYSTEM and ANALYTICS INTERN Job Listing at University of California in Oakland, CA (Job ID 69585)

Description

Job Posting

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UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW
UC Systemwide Procurement is the procurement/supply chain hub for the University of California system, with over $10 billion in annual spend. We partner with campus procurement offices to develop and implement systemwide supply chain strategies and policies that leverage UC's vast purchasing power to optimize spend and deliver positive social and environmental impact. Systemwide Procurement is transforming how UC purchases goods and services to maximize benefit to the UC system while improving quality and service to our campuses and beyond. We apply best-in-class sourcing methods with emphasis on sustainability and supplier diversity, invest in leading tools and technology, and cultivate strategic supplier partnerships to source the highest quality products and services for the absolute best value. Nationally, UC Procurement is a public procurement role model. As a lead agency for cooperative purchasing, UC contracts are leveraged by over 3,500 public education and government agencies in all 50 states. These organizations depend on and benefit from UC's expertise, knowledge, reputation, and economies of scale to minimize spend and maximize value. UC Systemwide Procurement fosters an environment for continuous improvement and a growth mindset culture. Our team of approximately 50 dedicated professionals is comprised of specialized portfolio sourcing managers, highly skilled data analysts, efficiency-driven business analysts, knowledgeable functional area administrators, and responsive support staff. UC Systemwide Procurement is a high-performing strategic department essential to the financial and operational health of the University of California, with high impact at the state and national levels.

POSITION SUMMARY
UC Systemwide Procurement is seeking a dynamic and detail-oriented individual to access, understand, and collect key eProcurement and Procure-to-Pay operational metrics relevant across all 10 campuses within the UC system. The ideal candidate will be adept at navigating complex data environments, extracting meaningful insights, and compiling comprehensive reports that inform procurement strategies. This role requires a strong proficiency in system and tool navigation, data analytics, and the ability to seamlessly pivot project and work scope to address tasks related to systems improvement and finance Center of Excellence (COE) initiatives.

This is a full-time summer internship position, with a flexible start and end date. If you are passionate about learning, developing great processes, translating financial data into meaningful insights, and want to gain hands-on experience in these areas, we encourage you to apply!

Key Responsibilities

• Data Analysis - Develop relevant metrics (KPIs) for existing eProcurement processes and systems across all campuses. Analyze data to derive meaningful insights and trends. Gather and report on data, with quality checks and stakeholders' alignment and approval, in a timely manner. Input data in various systems and complete technical solutions as requested. By the end of the internship, create and present a consolidated report of relevant metrics of existing eProcurement processes. 
• Project Management - Work with multiple stakeholders on establishing and meeting clear objectives, timelines, and deliverables. 
• Communication - Interpret and explain metrics to relevant stakeholders, including team members and leaders, in a clear and concise manner. Regularly report on project progress, findings, and insights to supervisor.
• Documentation – Document processes, methodologies, and findings for future reference and knowledge sharing.
• Assist in other related tasks as needed.

Skills and Abilities
Required Qualifications

• Experience with Database Management, Business Intelligence, or Data Visualization.
• Exceptional data analytics skills and proficiency with relevant data tools. Ability to summarize statistical data and communicate technical information to various levels in the organization.
• Ability to critically evaluate data sources, methodologies, and results to ensure the integrity and reliability of the reporting process.
• Aptitude for identifying challenges and finding creative solutions to overcome obstacles encountered during the reporting and analysis process.
• Ability to be flexible and adaptable to changing requirements, priorities, and data sources throughout the project lifecycle.
• Strong attention to detail and accuracy.
• Demonstrated curiosity and interest in learning in an enterprise environment.
• Ability to work independently and collaboratively with a team.

Education

• Currently pursuing a degree in Data Science, Math, Computer Science, Finance, or related field.
• Currently enrolled University of California undergraduate student required.
• High school graduate and/or equivalent experience/training required.

SPECIAL CONDITIONS

This position is eligible for a hybrid work arrangement within the state of California. The person hired is required to reside within California and is required to report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA on Tuesdays and Wednesdays, subject to change.

SALARY AND BENEFITS

Job Title
Student 3

Job Code
004920

Salary Grade
Grade 3

Salary: $20.00 - $25.00, commensurate with experience

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is June 7, 2024. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit:  https://policy.ucop.edu/doc/4010393/PPSM-20.  For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.