Administrative Assistant I Job Listing at UT Dallas in Richardson, TX (Job ID 26139)

Description

The Student Employment AAI is a key member of the Student Employment Team, assisting with the recruitment and onboarding process for hourly student employees. This includes: processing criminal background checks, initiating job offers, and verifying student documents for employment eligibility. The AAI will also manage the online applicant tracking system for part-time, on-campus job postings and off-campus Federal Work Study (FWS) job postings. Other related duties include activating and approving requests for supervisor accounts, maintaining and tracking student data and assisting with other responsibilities as assigned.

Minimum Education and Experience

Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.

Preferred Education and Experience

Bachelor's degree with two years of related work experience in higher education. Basic knowledge of human resources recruitment, hiring, and on-boarding practices.

Essential Duties and Responsibilities

This is the front-end of the student employment recruitment role which includes the main duties of:

• Review and approve student-employee hiring proposals, initiate background checks, and extend offer letters to students.
• Manage the administration and review of all part-time, on-campus positions in Handshake to ensure compliance with all established policies.
• Review and verify department information submitted in the ePAR system for accuracy prior to processing the hiring request
• Monitor the student employment shared email inbox.
• Ensure hiring guides and policies are accurate
• Assist with the onboarding process and other hiring procedures as needed

Requires attention to detail, accuracy, and the ability to meet strict deadlines. Must possess a high level of integrity and professionalism in working with highly sensitive data; be proactive in identifying and troubleshooting issues; be able to successfully complete tasks with minimum supervision; compose routine email correspondence; other duties as assigned.

Additional Information

Remote Notice:
After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:  

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D 
• Paid time off
• Paid Holidays 
• Paid Winter Break
• Fertility Benefits
• Remote Work Options – approved by department

  All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.   Visit https://hr.utdallas.edu/employees/benefits/ for more information.  
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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