UT Dallas Job - 43164375 | CareerArc
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Company: UT Dallas
Location: Richardson, TX
Career Level: Associate
Industries: Government, Nonprofit, Education


This position will support the growth of the Freshman Mentor Program and Transfer Mentor Program. The program specialist is responsible for all components of the Freshman Mentor Program related to providing participants personalized support, facilitating small and large group meetings, organizing and implementing large events, strategic planning, program course component administration, and data collection and analysis. Additional duties include occasional support of the Transfer Mentor Program. Position reports to the Director of Undergraduate Program in the Office of Undergraduate Education.
About the Freshman Mentor Program
The mission of the Freshman Mentor Program is to cultivate an environment of student leadership through mentoring that assists freshmen with the transition to college life and fosters a strong sense of belonging through academic engagement, social involvement, and community service.
College presents many challenges, both academically and socially. The Freshman Mentor Program was created to connect incoming students with current UT Dallas students. Mentees who choose to join the Freshman Mentor Program are paired with a student mentor to help ease the transition to UT Dallas, specifically during their first two semesters at the University. Peer mentors at UT Dallas work to support new students in the following three areas: leadership development, academic support, and social engagement. In addition to providing personalized support for each mentee, the Freshman Mentor Program hosts service, academic, and social events throughout the year for participants to engage on-campus and with the program more deeply.

Minimum Education and Experience

Bachelor's degree in Business or a related field, with a minimum of four years of experience in program/project development or an equivalent combination of education and experience.

Preferred Education and Experience

Preferred Education and Experience
Master's degree in related area from an accredited university preferred, with five or more years of relevant experience working with student and programs in higher education, or related community programs; or an equivalent combination of education and experience. Experience planning large- and small-group events involving internal and external constituents.

Minimum Qualifications Bachelor's degree in related area from an accredited university, with three years of relevant experience working with student and programs in higher education; or an equivalent combination of education and experience. Microsoft Office proficiency. Experience in coordinating multiple projects or events simultaneously. Strong oral and written communication skills. Ability to organize information efficiently for quick retrieval and subsequent analysis. Experience and ease presenting information to large groups in an engaging manner. Strong interpersonal skills. Ability to exercise discretion in handling sensitive information. Experience managing teams and schedules. Understanding of the concepts of power, privilege, and oppression, and self-awareness of one's own relationship to these concepts

Essential Duties and Responsibilities

Essential Duties and Responsibilities
- Plan and execute all training, programs, course requirements, and events pertaining to the Freshman Mentor Program. - Demonstrate creativity in seeking and implementing new and effective methods for strengthening the impact of the Freshman Mentor Program. - Provide day-to-day supervision of Freshman Mentor Program student worker. - Facilitate and support Freshman Mentor Program Student Leadership Team in the organization and execution of all social and academic events for Freshman Mentor Program freshman and continuing student participants. - Function as primary email and in-person communication contact for addressing individual student needs regarding the Freshman Mentor Program. Determine solutions for addressing student needs and follow up with students in a timely manner. - Represent the Freshman and Transfer Mentor Programs in various university settings, either solely or alongside the Director and Assistant Director of Undergraduate Programs. - Provide administrative support for Freshman Mentor Program participant requirements and course component, including monitoring participant task completion, attendance to required program events and training sessions, and submission of online assignments. - Conduct weekly mentor group meetings. Document meeting outcomes in a manner that allows for both quantitative and qualitative analysis. - Collaborate with the Mentor Programs Team in the development and delivery of training, monthly meeting, and program event content for the Transfer Mentor Program. - Collect, synthesize, and analyze mentor and mentee reports throughout the semester, as well as end of semester program survey data. - Collect, synthesize, and assist with the dissemination of Freshman and Transfer Mentor Programs results and assessment data. - Regularly research mentor program best practices reported in academic literature. - Be detail-oriented and have strong written and oral communication skills, excellent interpersonal skills, a commitment to productive teamwork, and the ability to work with people of diverse cultures and backgrounds. - Required attendance to program events in the evenings and on weekends. - Perform other duties as assigned

Additional Information

Remote Work Notice:
A hybrid remote work schedule may be available, and completion and approval of a UT Dallas Remote Work Agreement will be required upon employment. Use of personal computer, internet, and other standard equipment may be required. Employee must be located within the DFW area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time.
Mandatory Testing and Daily Health Check: In order to combat the spread of COVID-19 all UTD Faculty, Staff, and Students are required to:
  • Enroll in and complete a Daily Health Check each day, regardless of vaccination status.
  • Participate in the University's mandatory COVID-19 testing program.
Newly hired employees will be automatically enrolled in University's testing program. Thereafter, the University will test a sample of the UT Dallas community as part of its proactive testing program.

About Us
The University of Texas at Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A diversity of people, ideas and perspectives is crucial to our vision and mission. A charter member of SEA (STEMM Equity Achievement) Change, UT Dallas is a place where members of the community from all backgrounds are welcomed, treated fairly, and encouraged in their pursuit of excellence.
What You Should Know UT Dallas is ranked among the “Best of the Best Colleges” for LGBTQ Inclusion by Campus Pride. The Office of Diversity, Equity and Inclusion hosts a variety of programs and leads initiatives toward efforts to cultivate a culture of equity and belonging for all members of the campus community. “LilyPad” lactation facilities are located throughout campus for private use by nursing parents. The University currently supports nine Employee Resource Groups (ERGs) that are communities of faculty and staff from various identities along with advocates and allies (e.g., Black Faculty and Staff Alliance, Universal Access ERG, Military and Veteran ERG). The University of Texas at Dallas is committed to providing an educational, living and working environment that is welcoming, respectful and inclusive of all members of the university community. The University prohibits unlawful discrimination against a person because of their race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, or veteran status. Visit https://institutional-initiatives.utdallas.edu/ for more information.

What We Can Offer
UT Dallas aims to attract and retain talented faculty and staff to support the university's mission. We offer a comprehensive compensation and benefits package, including medical, dental, vision, paid time off, retirement, life insurance and AD&D coverage. UT Dallas also offers employee wellness programs, tuition assistance, professional development through Academic Impressions, and so much more. Visit https://hr.utdallas.edu/employees/benefits/ for more information.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its programs and activities, including in admission and enrollment. For inquiries regarding non-discrimination policies, contact the Director of Institutional Equity at InstitutionalEquity@utdallas.edu or the Title IX Coordinator at TitleIXCoordinator@utdallas.edu, or call 972-883-5331.

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