Corporate Secretary Job Listing at Valley Bank in New York, NY (Job ID 24-270)

Description

Responsibilities include but are not limited to:

• Board Meetings:Plan and execute all Board of Director meetings and committee meetings. Manages all aspects of meeting logistics: drafting and distributing agendas; inviting the appropriate attendees; working with company leaders and staff to develop and distribute meeting materials. Ensure meetings run smoothly and determine the appropriate course of action, referral or response on all deliverables.
• Record Keeping: Attend all meetings of the Board of Directors and its committee and record and disseminate the minutes for such meetings. Retain and organize all of the corporation's significant documents as well as records. Respond to internal and external requests for documents and information.
• Director Onboarding/Training: Lead and manage Director orientation, onboarding and training processes, including administering process for Board of Director evaluations, Director questionnaires, and other Director compliance or governance matters.
• Annual Meetings: Oversee and execute the company's annual meeting of shareholders, including managing the logistics of the meeting.
• Liaison to thirds parties: Responsible for engaging with and being the liaison to third-party corporate governance service providers, such as Board portal providers, registered agent, stock transfer agents, director education resources, annual meeting service providers.
• Administrative Support: Provide complex administrative support of prioritization and time management to ensure maximum effectiveness to the Deputy General Counsel.