The Payroll Taxation Administrator is responsible for assisting the Payroll team with complex tax corrections and to serve as a backup for payroll operations. This position is responsible for ensuring all states in which the University is registered are taxed properly, employees are paid and taxed in accordance with all federal and state laws along with University policies and procedures, and tax filings and amendments are remitted timely and accurately. The incumbent will also be responsible for the reconciliations of all states.
Payroll tax inputs, adjustments and customer service.
Supporting Actions: Complete pay component changes and related tax adjustments. Complete prior year corrections. Determine taxability of certain benefits (i.e., moving expense, taxable fringe) and adhere to regulations and tax laws. Work with the Assistant Payroll Manager to determine tax effects to the University. Calculate overpayments which cross tax years. Enter lock in letters and ensure compliance. Deal professionally with all staff, faculty, and students while demonstrating knowledge and patience in receiving complex taxation questions and providing assistance. Monitor the Payroll Office group email account and specifically address taxation questions or concerns. Recommend solutions for ongoing state tax issues based on state tax updates. Develop standard operating procedures so that processes can be documented and replicated. Document and present any state specific updates that need to be implemented. As necessary, consult with the Assistant Payroll Manager in regards to any employee taxation issue that needs to be escalated.
University compliance with applicable payroll and taxation laws in all states in which the University is registered.
Supporting Actions: Work with ADP to identify compliance areas unique to each state. Determine if SUI rates have been changed on the state level and are calculating correctly in Workday. Attend applicable ADP and/or other related trainings. Subscribe to tax agency notifications for all states.
Tax filings and reconciliations.
Supporting Actions: Enter tax corrections and filings timely and submit amendments as needed. Maintain the daily ADP tax reconciliation report and audit against the daily WD periodic tax filings, reconciling any discrepancies. Maintain and create taxable wage reports and related reconciliations for California, New York, and any additional states added.
Backup to the Operations Specialist.
Supporting Actions: Become cross-trained to serve as a back up to the Payroll Operations Specialists. Calculate and settle payroll, including but not limited to inbound and outbound integrations; review of final audit reports; and research and resolution of any outstanding calculation and settlement issues. Sort and distribute payroll checks as needed. Prepare and process manual payments as needed, including final audit of on-demand payments and adjustments.
Additionally, provide reports and updates to the Assistant Payroll Manager and assist with tax related projects as needed.
Education and Experience
Bachelor's degree with a concentration in accounting, finance or business management, preferred. Equivalent experience/education will be considered for strong candidates. Requires a thorough understanding of the payroll field.
Thorough working knowledge of payroll computing systems, including ability to analyze and detect errors. Experience with integrated systems such as ADP and Workday preferred.
At least 5 years experience in a complex not-for-profit accounting environment, preferably in higher education.
Ability to work well in a team environment with participants from various fields including but not limited to: Human Resources, Employee Relations, Tax department, Accounting, Workday Operations, Computing and Information Services, and others within the Finance Division.
Excellent customer relation skills, dealing with individuals in person, through telephone and written correspondence.
Ability to work well under pressure, with good organizational skills, in order to meet critical deadlines.
Ability to analyze processes and clearly document office procedures.
Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.
All offers of employment are contingent upon successful completion of a background check.
Please include a cover letter when submitting your application.
Recruiting Start Date:2021-11-02-07:00
Job Posting Title:Payroll Taxation Specialist
Department:Office of the Controller
Time Type:Full time
Scheduled Weekly Hours:37.5
Position Classification:Hybrid Eligible
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.
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