DePaul University Job - 44336669 | CareerArc
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Company: DePaul University
Location: Chicago, IL
Career Level: Hourly
Industries: Government, Nonprofit, Education


Diversity and Inclusion Statement Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.
The Highlights
The PT Access Services Billing Assistant provides circulation services to students, faculty and other Library users. PT Access Services Billing Assistant manages all library circulation billing responsibilities including communications, the collection of all library circulation billing revenue, and library circulation billing records management. PT Access Services Billing Assistant works with the Access Services Coordinator and Circ Team to revise policy, procedures, and workflows related to fine and fee management. In consultation with the Access Services Coordinator and Access Services Desk Supervisor, PT Access Services Billing Assistant prepares and forwards a quarterly list of patrons with outstanding delinquencies for review for library account suspension and student account/registration/graduation holds. 

Is This You?

  • Provide circulation desk service to students, faculty and other Library users. 

  • Manage library circulation billing (i.e. fines, fees, lost or damage material charges) for library materials (excluding loanable technology and equipment) including communicating policies and procedures, answering patron inquiries about library circulation billing charges assessed to their account, investigating claims regarding unreturned, missing, library materials, assessing material damage for returned items, sending overdue notices, fine notices, and bills for lost and damaged library materials, recording, collecting, and forwarding circulation billing payments received to the Library Administration Office and/or forwarding information to Technical Services and Collection Development regarding items to be withdrawn from the collection due to condition or lost status.  

  • Responsible for library circulation billing records management including maintaining records and statistics; generating ILS system reports on long overdue and/or lost items and any related fines and fees, and updating status of overdue, claims returned and lost books in ILS to be reflected in online library catalog. 

  • In consultation with the Access Services Coordinator and Circ Team revises policy, procedures, and workflows related to fine and fee management. 

  • In consultation with the Access Services Coordinator and Access Services Desk Supervisor, prepare and forward a quarterly list of patrons with outstanding delinquencies for review for library account suspension and student account/registration/graduation holds. 

  • Performs other duties as assigned.

Your Education & Experience
  • Bachelor's Degree or equivalent combination of education and experience (i.e. Associate's Degree from an accredited institution with one year of library experience in Access Services required).
  • Experience with financial accounts preferred.
  • Previous library experience preferred.
  • Excellent communication and interpersonal skills to work with faculty, students, and staff.
  • Experience with integrated library systems circulation management platforms (ex. Voyager Circulation, ALMA Fulfillment) strongly preferred.

Other Skills & Abilities Required
  • Must be able to spend extended periods standing or sitting. Visual acuity, hand-eye coordination, and motor skills sufficient to use a computer, copy machine, and other office equipment.
  • Working knowledge of MS Excel, Word and Outlook required.
  • Ability to type using a PC with accuracy.
  • Ability to interpret bibliographic data accurately.
  • Excellent verbal and written communication skills.
  • Excellent organizational and interpersonal skills to communicate with faculty, students and a wide range of other library patrons.
  • Ability to work independently and with a high level of accuracy.
  • Ability to operate office equipment including photocopiers and scanners

Additional Information
For consideration, please include a resume and cover letter.
  • Evening and weekend hours and travel between DePaul University campuses (Loop and Lincoln Park) may be required.
  • Working for a stable and well-known University that values diversity and inclusion.
  • Medical, dental, and vision benefits.
  • Generous paid time off, sick time, holidays, floating holidays, and more!
  • Matching retirement plan up to 10%.
  • Tuition waivers for employees and dependents!
  • Full-Time Benefits
  • Part-Time Benefits

Required Background Check: Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.
Required COVID-19 Vaccination: Employment at DePaul University is contingent upon receiving all recommended doses of the COVID-19 vaccine, including the booster, or having a valid religious or medical reason not to be vaccinated. To request a religious or medical exemption, please email
Mandated Reporting of Child Abuse & Neglect: Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:
Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act

Title IX Contact Information
Federal Title IX policy requires that all colleges and universities make known the contact information for the person responsible for coordinating its efforts to comply with Title IX responsibilities. The Title IX Office is on the Lincoln Park campus on the 3rd floor of the Student Center, 2250 N. Sheffield Avenue. The Title IX Office can be reached at 312-362-8970 or

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

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