HealthTrust Job - 43283833 | CareerArc
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Company: HealthTrust
Location: Nashville, TN
Career Level: Entry Level
Industries: Healthcare, Pharmaceutical, Biotech



SHIFT: No Weekends
SCHEDULE: Full-time

Are you passionate about providing a full range of administrative support to assigned teams that enables hospitals to be profitable and continue delivering best in class services to the end patient? At HealthTrust, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as an Administrative Assistant today with our Office Management Team.

We are committed to providing our employees with the support they need. At HealthTrust, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Some of our unique benefits we offer include:

  • Student Loan Repayment
  • Tuition Reimbursement/Assistance Programs
  • Paid Personal Leave
  • 401k (100% annual match – 3%-9% of pay based on years of service)
  • Identity Theft Protection discounts
  • Auto, Home, and Life Insurance options
  • Adoption Assistance
  • Employee Stock Purchase Program (ESPP)

You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant like you to be a part of our team.

As an Administrative Assistant, you will be responsible for perform a wide variety of varied, complex, sensitive, highly responsible, and confidential administrative, secretarial and advanced clerical functions in support of assigned department employees. You will have the opportunity to maintain strong interpersonal relationships with employees at all levels of the organization.

In this role you will be responsible for the below activities:

  • Maintain individual team member calendars ensuring the calendars are up-to-date, contain the pertinent information and proactively resolves scheduling conflicts.
  • Coordinate schedules, prioritize functions and appointments, and makes certain that deadlines are met and other duties are carried out seamlessly.
  • Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Schedule and organize complex activities, such as meetings, travel, training sessions and department activities.
  • Prepare itineraries, agendas, and register staff as needed for meetings and conferences.
  • Process and submit expense reports for business expenditures.
  • Copy and assembly of agenda, handouts and presentations.
  • Maintaining email distribution lists.
  • Design and maintain spreadsheets and databases specific to the department.
  • Compiles reports from data and existing records.
  • Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement”.
  • Actively support team efforts during special events and annual meetings.
  • Maintains strict confidentiality.
  • Keeps the team informed and interacts with other departments as needed.
  • Maintains desk guidebook including contact information, profiles for department personnel, and frequently requested company information.
  • Proofreads communication, documents, presentations, and other assigned tasks for spelling, grammar, layout, and uniformity, making appropriate changes prior to distribution.  Responsible for accuracy and clarity of final version.
  • Answer complex functional questions that may require additional research and follow-up.
  • Uses interpersonal skills and exercises sound judgment in a variety of situations including but not limited to how duties and responsibilities are completed between co-workers, the supervisory chain, members and suppliers.
  • Ensures operation of office equipment, order maintenance when necessary. Troubleshoots malfunction of office equipment.
  • Proactively anticipates the needs of the team.
  • Accurately follows instructions and/or follows established department protocols and procedures.
  • Power Point presentation development.
  • Ensures adequacy of office supplies and equipment.
  • Receive, sort and distribute incoming mail.
  • Receive and interact with incoming visitors.
  • Cover the reception desk when required and as needed.
  • Provides backup support for other Assistants within the department.  Proactively schedules time away from the office with consideration for backup support.
  • Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the workplace.



  • High School Diploma/GED required; Bachelor's degree preferred.
  • 3+ years of experience supporting C-Level Executives, preferred; maybe substituted with 7+ years of departmental support.
  • Advanced knowledge in Microsoft Office (Outlook, Word, Excel, and Power Point) required.
  • Intermediate knowledge of Visio preferred.
  • Typing proficiency of at least 50-55 words per minute.
  • Knowledge of Concur expense management system preferred but not required.

HealthTrust is committed to strengthening provider performance and clinical excellence through an aligned membership model and the delivery of total spend management advisory solutions that leverage our operator experience, scale and innovation. With corporate headquarters in Nashville, Tennessee, we serve over 1,600 hospitals and health systems, and more than 43,000 other member locations including ambulatory surgery centers, physician practices, long-term care and alternate care sites.

Our organization operates as a limited partnership with HCA Healthcare as the managing general partner. HCA Healthcare is one of the nation's leading providers of healthcare services, comprising 185 hospitals and approximately 2,000 sites of care, including surgery centers, freestanding ERs, urgent care centers, and physician clinics, in 21 states and the United Kingdom. HealthTrust serves as the shared services supply chain organization for HCA Healthcare.

Be a part of an organization that invests in you. We are actively reviewing applications for our Administrative Assistant opening. Highly qualified candidates will be promptly contacted for interviews. Submit your application and help us raise the bar in patient care!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


Our Company's recruiters are here to help unlock the next possibility within your career and we take your candidate experience very seriously. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Gmail or Yahoo Mail. If you feel suspicious of a job posting or job-related email, let us know by clicking here.

For questions about your job application or this site please contact HCAhrAnswers at 1-844-422-5627 option 1.

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