Human Resources - Administrative Assistant Job Listing at Hobby Lobby Stores in Oklahoma City, OK (Job ID 781172)

Description

Hobby Lobby Stores, Inc., a privately-held company based in Oklahoma City, Oklahoma, is seeking a qualified individual to fill the position of HR Administrative Assistant. This full-time position is located at Hobby Lobby's corporate campus in Oklahoma City. This position works closely with other members of the HR/Leave/ Benefits/Compliance/Legal Department.  This is a non-exempt (hourly) position and reports directly to the Senior HR Manager.

Responsibilities include:

• A broad range of administrative support including, but not limited to, creating and maintaining files (electronic and paper copy), preparing/distributing correspondence, processing invoices, performing research, compiling and analyzing data 
• Coordination of food trucks for the corporate campus (including researching, finding and scheduling vendors) and communication of schedule with campus employees
• Managing incoming and outgoing mail, faxes, emails, calls, etc.
• Keeping various department reports and phone lists and directories up-to-date
• Ordering and restocking office supplies and furniture
• Coordinating department snack days and employee celebrations
• Responding to all requests for personnel files and employment verification
• Coordinating and assisting with preparation of various department meetings and events
• Communicating professionally with individuals at all levels of the organization regarding administrative policies and procedures
• Performing a wide range of additional tasks and responsibilities as assigned

• Department hours are currently from 8:30am to 5:00pm, with ½ hour lunch, or from 8:00am to 5:00pm, with a 1 hour lunch. Evening and/or Saturday work may occasionally be required.

• 3-5 Years of Administrative experience 
• Keen attention to detail with strong proof-reading skills
• Ability both to follow instructions and to anticipate department needs
• Excellent organizational and multi-tasking skills 
• Professional oral and written communication skills
• Flexibility and adaptability to change
• Positive attitude with strong interpersonal skills
• Advanced computer skills; proficient in MS Office (Word, Excel, PowerPoint and Outlook); Human Resource Information Systems (SAP experience a plus)

Benefits include: 

• Competitive Wages
• Medical, Dental and Prescription Benefits
• 401(k) Program with Company Match
• Paid Vacation
• Personal Paid Time Off (PPTO) 
• Employee Discount
• Life Insurance and Long Term Disability Insurance (LTD)
• Flexible Spending Plan
• Holiday Pay
• Integris Clinic and Pharmacy on Campus
• Chaplain Services on Campus