Director, Event Management Job Listing at NorthBay Healthcare in Fairfield, CA (Job ID 4329)

Description

At NorthBay Health, the Director of Event Management leads the planning and execution of signature events that advance NorthBay Health's mission, raise brand awareness, deepen donor relationships, strengthen community connections, and celebrate employees. This position manages the full lifecycle of events, including concept development, vendor negotiation, branding/design collaboration, logistics, guest/VIP management, and post-event evaluation, across a diverse portfolio of upscale donor events, community activations, sports sponsorship activations, and internal recognition programs. This role works in close partnership with the NorthBay Health Foundation, Human Resources, and the CEO's office.  The Events Management Director ensures that every event reflects NorthBay Health's values and delivers exceptional experiences for donors, community partners, employees, and executive

Signature Donor & Executive Events

• Lead coordinator for NorthBay Health Foundation's Jubilee, Annual Gala, Women's Hope, golf tournament and other donor-specific events. 
• Executive events including physician recognition, networking events, board retreats, and holiday events.
• Manage all aspects of planning: concept design, vendor selection, décor, catering, entertainment, logistics, run-of-show, and donor/guest experience.

Sports Sponsorship Activations

• Execute activations tied to sports and entertainment sponsorships, in collaboration with the Manager of Marketing Strategy and Growth.
• Coordinate logistics such as signage, fan engagement activities, and branded visibility.

Community Engagement Events

• Manage NorthBay Health's presence at community events, including Chamber activations, health fairs, grand openings, community events, enrollment outreach, and local festivals.
• Ensure events are welcoming, professional, engaging, and aligned with brand standards and community engagement goals.

Internal Events

• Organize employee-facing events, including awards banquets, recognition programs, and other internal celebrations that foster engagement and pride.
• Consult with clinical teams on patient-facing events to ensure brand standards are met.

Budget & Vendor Management

• Manage event budgets by coordinating vendor quotes, preparing comparisons, tracking expenses, and ensuring approvals are routed through leadership.
• Negotiate with and oversee vendors (AV, décor, catering, production) to ensure high-quality execution within budget.
• Lead a team of vendors, interns, and contractors to help with events and on-site activations as needed. 

Collaboration & Reporting

• Partner with Foundation, Marketing, Clinical Teams, HR and executive leaders to align event strategies with organizational priorities.
• Deliver post-event reporting and recommendations for continuous improvement.

Education: Bachelor's degree in Event Planning, Hospitality, Marketing, Communications, or related field preferred.

Experience: Minimum 5–7 years of progressive event planning experience, with demonstrated success coordinating upscale donor or corporate events, community activations, and internal recognition programs. Healthcare or nonprofit experience preferred.

Skills:

• Experience planning and executing high-profile, upscale, high-touch events.
• Strong project management skills with the ability to manage multiple concurrent large-scale events.
• Excellent communication skills; confident presence with executives, donors, and community leaders.
• Advanced relationship-building skills and professional polish appropriate for high-visibility settings.
• Creative vision with an eye for luxury details, guest experience, and brand representation.
• Proficiency with Microsoft Office Suite, MS teams, Smart Sheets, project management platforms, and event planning software.

Interpersonal Skills: Demonstrates NorthBay Health's values “NORTH”, a set of value-based behaviors that demonstrate our unwavering commitment to the health and well-being of our patients and our community. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence. These values are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. Ability to communicate effectively, accurately, and professionally with NorthBay Health teammates, staff, physicians, and community members. 

Hours of Work: Monday through Friday; eight hours each day; weekend and holiday assignments with adjusted work week schedule as needed. Optional hybrid schedule with minimum three days a week on-site. Must be available for evenings, weekends, and irregular hours required by events.

Compensation: $135k to $145k based on years of experience doing the duties of the role.  Bonus eligible.