PMA Consultants Job - 44382973 | CareerArc
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Company: PMA Consultants
Location: Los Angeles, CA
Career Level: Entry Level
Industries: Business Services, Consulting


PMA Consultants is celebrating more than 50 years as a national program management/construction management consulting firm consistently achieving top rankings in Engineering News-Record (ENR). With a portfolio of projects that span the globe, we specialize in project and program management with subspecialties in owner's representative, project controls, project scheduling, risk management, claims avoidance, and other fields! We are recognized for our leadership and subject matter expertise across a variety of industries and for helping owners deliver successful projects. 
PMA values professionals who aspire to cultivate successful and enduring careers with us, and we have a great track record of working with our staff to nurture meaningful career arcs across industries and geographies.
Position Summary
PMA has an opportunity for a technical administration assistant to join our dynamic and supportive team. In this versatile role, the successful candidate will build meaningful relationships with senior managers and technical staff within the [office, region] by managing and supporting the project and company administrative needs. Duties include, but are not limited to:

    • Support regional leadership for the company, project, and client administrative tasks.
    • Expenses/Invoicing: support projects and leadership by preparing expenses and invoices. Customize expense and invoice reports to meet company and client requirements.
    • Document Management: Organize, update, and make accessible project records and files.
    • Accounts Receivable: Assist with managing project account balances for outstanding debts or inconsistencies. Communicate with project managers to resolve payment issues.
    • Business Development: Support opportunity research and CRM information, including portal registration and documentation. Plan and schedule meetings, events, webinars, and conferences; and attend networking events and career fairs.
    • Marketing: Assist with responding to marketing and sales opportunities. Set up new projects and tasks following established guidelines.
    • Participate in internal initiatives supporting other departments within the organization. Assist in employee engagement, including new hire orientation.
    • Manage day-to-day office operations (i.e., receive and sort mail, answer calls, and coordinate meetings held at the office or held virtually). 
Position Qualifications
    • Exceptional organizational, communication, and time management skills required.
    • Ability to respond quickly and prioritize tasks to meet strict deadlines.
    • Excellent writing and grammar skills required.
    • Experience supporting invoicing and expense reporting required.
    • Self-motivated and able to work without direct supervision.
    • Proficient in MS Office, especially Excel, required.
    • Experience with social media tools (e.g., Twitter, Facebook, LinkedIn) preferred.
    • Knowledge of Adobe InDesign, Illustrator, and Photoshop preferred.
Additional Requirements   Physical: Standing or sitting for long periods; must be able to lift up to 15 pounds at times and spend extended hours in front of a computer screen.   Cognitive: Problem-solving, written, and verbal communication skills; computer and software skills; and ability to read and interpret text online or in printed form.

PMA offers competitive wages and comprehensive benefits, including medical, prescription, dental, vision, time off with pay, 401(k) with company match, life, disability, and professional development reimbursement for qualifying employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, or gender expression), disability, national origin, or any other characteristic protected by applicable laws, regulations, and ordinances. Qualified female and minority applicants are encouraged to apply. EOE, including persons with disabilities and veterans. VEVRAA federal contractor. 

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