The University of California, Los Angeles (UCLA) is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletics programs. The faculty at UCLA comprise one of the most intellectually productive academic communities in the nation, and the institution receives over $1 billion in extramural research funding annually.
The UCLA Technology Development Group serves as a campus-wide gateway to Innovation, Research and Entrepreneurship. Our mission is to promote UCLA innovation, research, teaching and entrepreneurship to benefit society; create economic value to support UCLA's scholarly and educational missions and the State of California; and lead UCLA's research community to bring innovation to market.
The Patent Prosecution Analyst is a member of the Patent Prosecution Group, a cross-functional, team-oriented unit within the UCLA Technology Development Group (TDG). Under the broad direction of the Chief IP Officer, provide analytical and administrative support to the Prosecution Manager and Patent/licensing professionals, patent attorneys, and inventors. Perform highly specialized tasks relating to technology transfer management and the patent prosecution and maintenance process. Docket and monitor actionable items to ensure that office professionals are provided with advance notice of critical deadlines, which if not met can result in loss of patent rights. Coordinate actions relating to the patent process internally and externally with UCLA inventors, campus departments, outside patent counsel, sponsors, business partners, annuity services and the UC Office of the President; perform research on Internet; initiate correspondence, prepares forms, and legal documents. Provide information and notifications to appropriate individuals to ensure efficient and timely information and document flow; verify accuracy of outside counsel and annuity service correspondence and invoices. Train staff, perform analysis of patent portfolios, prepare monthly and ad hoc activity reports, answer phones, create electronic and physical files; coordinate meetings; perform other office responsibilities as directed and provide back-up support to others in the unit as needed.
Legal secretarial or Paralegal experience and/or training. Required Knowledge of U.S. Patent and foreign patent law, rules, and prosecution practices and related UC policies. Required Demonstrated knowledge of Access, Excel, Word, Power Point and other software including advanced formatting and reviewing features to generate reports and other material to represent data in logical, concise and effective formats. Demonstrated skill in downloading and integrating information from multiple sources and in formatting technical information, including data represented graphically. Required Demonstrated ability to write clear, concise, accurate, logical, and grammatically correct memos, letters, procedures, and reports. Required Skill to accurately proofread and format correspondence, reports and other materials. Ability to check accuracy of facts and substance of written material, including technical documents. Required Strong organizational, analytical, and problem solving skills. Required Demonstrated skill in maintaining accurate and complete records. Detail oriented. Required Working knowledge of generally accepted accounting principles and practices. Preferred Ability to organize record keeping and information retrieval systems. Required Skill in preparing presentations and in developing promotional and educational materials. Required Skill in working with frequent interruptions and competing priorities. Ability to work effectively under pressure of deadlines and maintain a high level of productivity. Maintain confidentiality of information and records. Required Demonstrated skill in communicating with a diverse constituency on the telephone, in writing and in person. Skill in developing effective working relationships with multiple offices. Required Demonstrated ability to work both independently and in a team-oriented environment to follow through on assignments with minimal direction and to independently prioritize work. Required Oral communication skills to speak effectively on a one-to-one basis and in small groups, to engage in fact finding, to convey information, and to clarify conceptual issues and policy matters with individuals at various organizational levels. Required Demonstrated ability to read, understand, and interpret a wide variety of complex information, correspondence, and legal documents. Required Demonstrated ability to exercise integrity and discretion in all matters and to protect confidential information dictated by assignment or policy; ability to use good judgement and sensitivity with regard to policy; ability to exercise good judgement to identify and manage sensitive/confidential work duties with discretion. Required
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