PRIMARY PURPOSE: To perform tasks relating to payroll processing such as collecting and validating employee timesheets and payroll data, calculating wages, issuing statements, detailing earnings, and preparing paychecks. Establish and maintain employee/payroll records. Ensure employees are paid accurately and on time.
MAJOR RESPONSIBILITIES AND DUTIES
- Assist in overseeing the processing of the monthly and biweekly payrolls.
- Input/accept data into the payroll system, including new hires, terminations, job changes, supplemental pay, direct deposit information, W4 information, court-ordered garnishments, and insurance/other deductions as needed.
- Work with Payroll team members to validate data entered into system.
- Maintain spreadsheets to track new hires, job changes, and terminations. Strictly monitoring compensation calculations for annualized employees and making appropriate corrections as needed.
- Work with TRS team to verify new employee TRS status and applicable status changes due to termination or job change. Help monitor timing of TRS related deductions. Provide assistance with inquiries as needed.
- Utilize and track HR Leave spreadsheets to monitor for potential leave without pay situations. Prepare employee payroll leave spreadsheets as needed. Work closely with Payroll Coordinator to ensure all leave cases are processed accurately through the timekeeping and payroll systems.
- Help train new team members.
- File reports and forms in a timely manner.
- Assist employees with any inquiries or problems regarding payroll, including pay data, deductions, refunds, and garnishments.
- Assist with liability check processing as needed.
- Assist with payroll adjustments as needed.
- Assist with written salary information on employment verification forms/provide verbal salary verifications from lending institutions, state agencies, and other organizations.
- Ensure compliance with all legal requirements and district policies; work in conjunction with other departments and all campuses.
- Maintain high degree of confidentiality in all payroll matters.
- Serve as backup to other Payroll staff as needed.
- Demonstrate regular and prompt attendance.
- Perform other duties as assigned.
- Associate degree in payroll or accounting or equivalent combination of training/experience to demonstrate ability to do the job.
- Experience in computerized payroll accounting, preferably in public education.
- Knowledge of payroll and accounting procedures; timekeeping software; FLSA, FMLA and other applicable laws, regulations, and district policies; payroll and leave processes; general office equipment and computer (including 10 key by touch); and spreadsheet, word processing software required, database preferred.
- Skills in organization, attention to details, accuracy, and problem solving; communication; excellent customer service and interpersonal relations.
- Ability to perform job requirements with limited supervision; ability to work within deadlines and handle interruptions.
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
- Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
- Frequently communicates with other employees or public. Must be able to exchange accurate information.
- Ability to understand, remember, and communicate routine, factual information.
- Ability to organize and prioritize own work schedule on short-term basis.
- Ability to make decisions which have moderate impact on immediate work unit.
- Ability to compose letters, outlines, memoranda, and basic reports and/or to orally communicate technical information.
- Ability to communicate with individuals utilizing a telephone, computer or other electronic device.
- Use standard office equipment including personal computer and peripherals.
- Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
- Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.
- Occasional light lifting and carrying (less than 15 pounds).
- Work with frequent interruptions.
- Maintain composure and professionalism at all times.
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