University of California Job - 39014068 | CareerArc
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Company: University of California
Location: Santa Barbara, CA
Career Level: Mid-Senior Level
Industries: Government, Nonprofit, Education


Job Posting Details
Position Information

Payroll Title: Project Policy Analyst 3

Job Code: 7398

Job Open Date: 3/18/2021

Primary Consideration Date for Open Until Filled: 4/4/2021

Department Code-Name: CBLS

Percentage of Time: 100

Collective Bargaining Unit (CBU): 99

Grade Type/Grade: 21

FLSA Exemption Status: Exempt

Work Location: Center for Black Studies Research, South Hall  (or telework during pandemic)

Pay Rate/Range: Salary up to $90,000/year, commensurate to experience and qualifications.

Days/Hours: M-F 8:00-5:00.  Some evenings and weekends required based on programming and events.


Department Marketing Statement

The UCSB Center for Black Studies Research has two primary missions.

Academic Mission
The academic mission of the Center for Black Studies Research is to support interdisciplinary research on the social, political, historical, cultural, and economic experiences of communities throughout the African Diaspora. The Center is dedicated to developing individual and collaborative research projects by securing and administering grants for faculty and student scholars. The Center also focuses on disseminating new research through a variety of mechanisms: working papers, edited volumes, academic journals, conferences, and colloquia.

Public Mission
The public mission of the Center is to support several levels of university–community engagement. First, we are dedicated to creating dialogues within our field and within the university on critical issues confronting our society. Second, the Center administers an educational enrichment program for Black youth in Santa Barbara in addition to cosponsoring cultural activities both in the Santa Barbara community and on campus.

Brief Summary of Job Duties

The IChange Team (ICT) Project Manager supports UC Santa Barbara's role as an Aspire IChange Network Institution through the coordination of the many activities and deliverables that are produced by the IChange Team for internal use and submission to the IChange Network leadership, and provides integral assistance to all aspects of the program. The Aspire IChange Network is one of three Aspire Alliance change initiatives, and is designed to catalyze change at institutions by providing a comprehensive, systematic approach to organizational transformation using a structured self-assessment process to inform the development and implementation of an institutional action plan. Per a statement from the website, Aspire's Institutional Change initiative (IChange) seeks to cultivate post-secondary institutions where STEM faculty from underrepresented groups (URGs) are widely recruited, hired and retained, and all STEM faculty employ inclusive teaching, advising, and research mentoring. The ICT Project Manager will help to set the direction of conversations and documents amongst the IChange Team, as well as manage and coordinate the tasks and communications assigned to team members and support the co-leads in ensuring effective time and task management. The ICT Project Manager will also: Coordinate UC Santa Barbara's broader engagement with the IChange Network, including through an established Microsoft Teams Collaboration or similar software platform; Organize and support UC Santa Barbara's IChange team efforts, various project tasks: selfassessment and action planning processes, including coordinating the completion of the Aspire Institutional Self-Assessment for Inclusive Faculty Recruitment, Hiring, & Retention; and coordinate the completion and compilation of relevant materials required for UC Santa Barbara's IChange Network Annual Reports. 

Minimum Requirements

Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing. Advanced project management skills. Ability to use discretion and maintain all confidentiality. Analytical / problem-solving skills. Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses. Ability to multi-task with demanding timeframes.

Desirable Qualifications

MA, MBA or PhD

Special Conditions of Employment
  • Mandated reporting req of Dependent Adult Abuse
  • Maintain a valid CA driver's license, a clean DMV record and enrollment in the DMV Employee Pull-Notice Program. 
  • Satisfactory criminal history background check.
  • UCSB is a Tobacco-Free environment. 
  Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

  Job Functions/Percentage of Time/Duties

75% Daily Project Management:  

As the IChange Team Project Manager for UC Santa Barbara, provides a wide range of administrative, analytical, and project management support to the IChange Team. Manages Institutional Self-Assessment, Action Planning, and Implementation phases of the project from conception to completion, including developing processes, identifying deliverables and action items, developing timeline and communication plans, planning and coordinating, directing, and implementing activities. Duties include: *Independently manages IChange project at UCSB, requiring planning, coordinating, analyzing, implementing, and reporting, involving multiple intra- and inter-campus constituents. *Analyzes, interprets, and communicates guidelines, as well as ensures Team adherence to IAspire framework. *Responsible for collecting, organizing, compiling, tracking, and monitoring project deliverables and timeline. *Coordinates and assembles annual reports, and other ad hoc reports as required. *Researches and analyzes data and information, recommending appropriate options or actions, and preparing and presenting the results, both orally and in writing. *Acting as a representative of the IChange Team, attends meetings and takes notes, makes contributions, and/or gives presentations, as appropriate. *Planning, coordinating, and scheduling meetings and events with team and various stakeholders.

25% Daily IChange Team Support:

Responsible for coordinating and guiding all IChange Team meetings, duties include: *Coordinates pre-planning activities to determine team objectives and action items for each meeting. *Drafts and sends out communications to campus personnel soliciting participation and announcing IChange Team purposes and functions. *Coordinates and schedules IChange Team meetings. *Takes extensive notes at IChange Team meetings and transcribes them into official minutes for the IChange Team's review and approval; editing as needed. *Researches, compiles, and prepares all materials in support of the meetings, including statistical data, reports, and supporting documents. *Works with faculty and staff to develop and deliver agendas for all meetings. Gathers relevant information as needed through multiple sources (faculty, university research, databases). *Researches and follows up on requests for information and materials made by the Team. *Coordinates activities between multiple committees and teams organized around similar initiatives to ensure consistency, efficiency, and effectiveness; prevent redundancies; and align with Team missions and goals. This will be accomplished by practicing consistent routines and processes, being an information conduit, and making recommendations for and implementing strategies and procedures for guiding Team activities and discussions. *Drafts recommendations, proposals, reports, and other documents on behalf of the team, analyzing content to ensure that documents are complete and makes recommendations to remedy, as appropriate. *Reviews, analyzes, organizes, and summarizes data, policies, procedures, and other information for the Team's review and actions, conveying both orally and in written form. *Serves as the team liaison with campus departments, faculty and employees. *Serves as communication liaison between UCSB and APLU *Assists with the implementation of committee recommendations by drafting communications, proposing strategies, coordinating efforts with and serving as a resource for relevant departments and personnel. Monitors and follows up on implementation activities and progress and reports back to the team.

Equal Opportunity/Affirmative Action Statement

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

The University of California endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. 

Privacy Notification Statement

The State of California Information Practices Act of 1977 (effective July 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves: Application: The principal purpose for requesting information on the Application is for applicant-tracking purposes and to collect applicant contact information. Affirmative Action and Equal Employment Opportunity Data Form: Information furnished on this form is requested by UCSB's Affirmative Action Office. The University of California, Santa Barbara is a Federal contractor and, therefore, must comply with Affirmative Action regulations issued pursuant to Executive Order 11246, Federal Revised Order No. 4, Section 503 of the Rehabilitation Act of 1973 and Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974. Furnishing the information on this form is voluntary. There is no penalty for not completing this form. The offices responsible for maintaining the information supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

GENERAL DATA PROTECTION REGULATION (GDPR) STATEMENT FOR PERSONS IN THE EUROPEAN ECONOMIC AREA: As part of our commitment to protecting your privacy, the General Data Protection Regulation (GDPR) Privacy Statement ("Privacy Statement") is designed to provide you, as a person in the European Economic Area, with information regarding the types of personal information that the University of California's Human Resources departments and offices collect about you. The Privacy Statement can be found at: supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

Notice of Availability of the UCSB Annual Security Report

The University is committed to providing a safe and secure campus environment for our students, faculty, staff, and visitors. In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" (Clery Act), UCSB publishes an Annual Security Report to provide information regarding campus safety and security policies, crime statistics, and resources to current and prospective students and employees. This report includes statistics for the previous three years concerning crimes reported to Campus Security Authorities (CSAs) that occurred on campus, in certain off-campus buildings or property, and on public property adjacent to and accessible from campus. The report also includes campus policies concerning crime prevention, crime reporting, alcohol and drug use, sexual and interpersonal violence, student discipline, and other matters. To access the Annual Security Report, visit A copy of this report may also be requested by contacting the UCSB Police Department (call 805-893-3446 or visit 574 Public Safety Bldg., Santa Barbara, CA 93106 during business hours). To learn more about the Clery Act and CSA duties and reporting requirements, please visit


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