Description
SALARY: $80,538/Annual (NEGOTIABLE)
Exempt POSITION SUMMARY
This position will manage designated grants, ensure compliance with grant regulations, track expenses, manage grant databases, engage with funders, educate and oversee staff on grant compliance and approve financial reports. Provide accounting/financial guidance to Program Directors and Divisional Directors, who provide services to the Oneida community, to ensure their grant financial data is accurate, complete and in compliance with established accounting rules and regulations. Continuation of this position is contingent upon funding allocations.
DUTIES AND RESPONSIBILITIES:
1. Be the technical expert in grants by maintaining thorough and up-to-date knowledge of all grant and funder guidelines/regulations.
2. Manage the accounting, reporting and compliance processes for grants.
3. Manage grant area accounting tasks to ensure accurate processing of daily, monthly, and annual grant accounting, auditing, monitoring expenditures, reimbursement requests and reporting requirements under the grant agreements.
4. Obtain and maintain a thorough understanding of the internal financial systems to include the general ledger, accounts payable, accounts receivable, payroll, fixed assets, internal billing; and grant financial tracking system.
5. Monitor and review grant financial activity such as but not all inclusive: Purchase orders, monthly detailed general ledger, Revenue & Expense Summaries, grant financial reports, reconciliations, journal entries, A/R entries, and A/P entries.
6. Monitor, review and submit grant agency/funder required financial reports accurately and timely. Collect and upload required financial reports to grant agency websites.
7. Monitor all stages of a grant fixed asset life cycle to include asset purchases, work in progress, capitalization, retirements; managing the process of grant fixed asset inventories.
8. Work directly with grant agencies/funders as needed.
9. Navigate electronic granting agency systems to request funds.
10. Prepare and compile regulatory required reports including but not limited to external financial audit schedules, Single Audit, Statement of Federal Expenditures, and Indirect Cost Proposal
11. Act as a primary liaison for the annual Single Audit with external auditors; act as primary liaison for grant agency audits to include scheduling, gathering documentation, answering questions, coordinating responses and responding timely.
12. Meet and partner with Program Directors/staff on a regular basis to monitor grant activities and expenses. 13. Develop, implement, and review Standard Operating Procedures in accordance with Generally Accepted Accounting Principles and Generally Accepted Governmental Accounting Standards that maximize the efficient and effective use of resources
14. Maintain professional and technical grant knowledge by conducting research, attending seminars/webinars, educational workshops, classes, and conferences.
15. Provide high quality timely customer, and technical support to all stakeholders.
16. Improve staff effectiveness by training, planning, delegating, monitoring, and appraising job tasks and results in a timely manner through regular staff meetings, goals and objectives planning, evaluations, and other communication tools.
17. Adhere to all Tribal Personnel Policies and Procedures, Tribal Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
18. The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
1. Frequently sit, walk; use hands and arms; and talk and hear. Occasionally stand, stoop, kneel, crouch, crawl, and lift and/or move up to twenty-five (25) pounds.
2. Work is generally performed in an office setting with a moderate noise level.
3. A Tuberculosis (TB) Screening and/or 2 step TB Skin Test is required within thirty (30) days of employment and annually thereafter as required.
STANDARD QUALIFICATIONS:
1. Knowledge of the standards, policies, practices, and procedures of GAAP and GAGAS.
2. Knowledge of statistical analysis techniques and reporting procedures.
3. Advanced skill in navigating websites, Adobe, word-processing, spreadsheets, and business intelligence models in a Windows environment.
4. Must be detailed oriented and able to work with a high level of accuracy.
5. Skill in preparing, reviewing, and analyzing operational and financial reports.
6. Skill in supervising, training, and evaluating assigned staff.
7. Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
8. Ability to communicate effectively both verbally and in writing and to be persuasive and tactful in controversial situations.
9. Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
10. Ability to work independently and meet strict timelines.
11. Ability to make solid decisions and exercise independent judgment.
12. Ability to facilitate meetings.
13. Ability to interpret applicable federal, state, county and local laws, regulations, and requirements.
14. Must adhere to strict confidentiality in all matters. (Must sign a confidentiality statement prior to employment.)
15. Must be willing and able to obtain additional education and training.
16. Must pass a pre-employment drug screening. Must adhere to the Nation's Drug and Alcohol-Free Workplace Policy during the course of employment.
17. Must pass a background security check with the Oneida Nation in order to meet the Employment Eligibility Requirements, Tribal/State Compact and/or Oneida Nation Gaming Ordinance as they pertain to the position. A temporary license or Gaming License issued by the Oneida Gaming Commission is required as a condition of employment and continuing employment within the Oneida Nation's Gaming Division.
18. A valid driver's license or occupational driver's license, reliable transportation, and insurance are required. Must obtain a Wisconsin driver's license or occupational driver's license within thirty (30) days of employment if applicant has an out of state driver's license. Must be authorized as eligible to operate a Personal and Tribal vehicle under the Oneida Nation's Vehicle Driver Certification and Fleet Management Law prior to actual start date. Must maintain driver's eligibility as a condition of employment.
PREFERRED QUALIFICATIONS:
Applicants please clearly state on the application/resume if you meet these qualifications.
1. Certified Public Accountant (CPA) and/or Certified Management Accountant (CMA).
MINIMUM QUALIFICATIONS:
Applicants please clearly state how you meet these qualifications on the application/resume.
1. Bachelor's Degree in Accounting.
2. Five (5) years accounting experience of which 3 years need to be in grant accounting.
3. Three (3) years in a supervisory capacity; and/or an equivalent combination of education and experience may be considered.
ITEMS TO BE SUBMITTED:
1. Must provide a copy of diploma, license, degree or certification upon employment.
Department: Central Accounting
This is a full time position
Job Code: 03055
Closing Date: Until Filled
Responsible to: Assistant Chief Financial Officer
Transfer Date: 1/2/24
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